The PDF and RTF file are both posted to the AugustanConvert YahooGroup, where they may be accessed by off-site volunteers (or staff, in urgent situations). Their directions are to prefect the RTF file to the extent possible, resulting in an ODT file with the poor-quality images.
Editing the ODT file is presently done by the [[Editor-in-Chief]], but he is trying to train volunteers to do this.
Editing consists of conforming the format of the text to current publication standards to the extent possible, while working to keep the page numbers of articles identical to the original. New images are inserted for the old. These are often taken from the PDF file (which has higher quality), but when recognizable or unimportant, they may be replaced by better quality images taken from the Internet. Heraldic artwork should be colorized, whenever enough blazon data is available, and a copy of such added to the [[Online Armorial]].
Back issues will be redacted only for obsolete addresses, phone numbers, prices, for typographical errors, and similar. Postnominals and titles not presently recognized will be permitted to remain. Back issues that use honorifics or postnominals not presently recognized by the Society shall carry a disclaimer on the inside cover, contents page, or such other location as may be available. The text of this disclaimer has not yet been received by the Editor-in-Chief.
Magazine issues that were published as a section of the [[Augustan Society Omnibus]] will need to have new covers (and inside front covers with a masthead). These should be modeled on the previous independent issue if extant, on the following independent issue if not, and at the discretion of the Editor-in-Chief if neither.
Completed back issues should be compared to the [[Augustan Store website Website]] to ensure that the contents data on the latter is correct. For genealogical publications, a Surname List should be added to the website at this time.
Once editing is completed on an issue, it will be removed from the AugustanConvert YahooGroup to avoid duplication of effort.