* Roll Call, which will list all members of the Board in order of [[Warrant of Precedence|Precedence]], with the indication if they are present, absent, or have given their proxy to another member of the Board. If absent but excused, the general category of excuse is listed in parentheses, those being health, travel, military, and communications.
* A list of others present due to an invitation from the Board, or members attending without invitation (as is their right).
* If uninvited non-members are present, a Motion to waive [[Standing Rules|Standing Rule V]] should be adopted or the persons excused.
==Elections==
At the Annual Board Meeting, and some other meetings, this section is addedjust before the Roll Call. Contents might include:
Recognition of those [[Directors]] who have reached the end of their terms, perhaps excusing them with thanks. This should include Directors who have been reelected. All [[Elected Officers]]’ terms expire at this point in the Annual Board Meeting.
When a long-serving and popular Officer or Director is deliberately retiring, it may be reasonable to adopt a Resolution of Thanks or Commendation. For exceptional cases, the honorary title of "Director Emeritas" may be voted.
Directors are normally elected by mail ballot, and the winners announced at the [[Annual Meeting]], which must precede the Annual Board Meeting (by definition). As they are elected by the Membership, no vote is needed.
Should the election have failed to elect enough Directors to fill all the vacancies, the Board may then elect additional Directors.
The new or re-elected Directors are then introduced and installed by the (outgoing) [[Chairman]].
A recess to caucus on the election of the five senior officers is then called. When these offices are obvious to all and uncontested, this may be skipped. The main point of the recess is to keep any discussion out of the Minutes, and allow for a clean slate.
A Motion or motions to elect the Junior Officers is then appropriate, with the [[Secretary]] listed as having nominated the [[Assistant Secretary]] and the [[Treasurer]] the [[Assistant Treasurer]] and [[Investment Manager]], if any.
If a mail ballot was used to select the ''[[Magister Rosae]]''or [[Chief of the Order|Chief of the Order of the Augustan Eagle]], it is appropriate for the Board to determine if they will confirm his election or not.
If the [[Chief of the Order]] |Chief of the Order of the Augustan Eagle or ''Magister Rosae'' has officers ready to appoint, they may be confirmed on a single, separate vote. If any are objected to, the vote should be split to consider confirmation one at a time.
==Consent Calendar==
In this section are listed all of the reports from [[Elected Officers]], [[Appointed Officers]], ad hoc and standing committees, sub-groups, [[Study Groups]], and [[Headquarters Staff]].
The minutes of the first meeting of the [[Board]] following the [[Annual Meeting]] (usually August) should include presentation of the [[Annual Report]] from all committees, standing, ad hoc, and of-the-whole as an attachment. At this meeting, it should also be noted which Committees lack a chairman or vice-chairman, and which chairmen are being removed for lack of report.
Mention should be made when a scheduled or requested report is not received.
Reports should include only information, they should not technically include Motions, which should properly be placed under "New Business". That said, given the casual style generally followed, exceptions may be made if at the discretion of the chair so wishes.
==Sub-Group Business==
This section should include all new Motions, and only that.
The first item, when it has not been done, should be approval of the [[Budget]]. It hasn't been adopted at the Annual Board Meeting yet, but there's always hope.(Note: The current "permanent budget" must be reconfirmed each year.)
The next item should be honors, such as the Balling or Metzler Award, Fellowships and promotions, and resolutions of thanks or commendation.
This section has long been used to remind [[Directors]] of their obligations to submit reports, recruit new members, and even to admonish those who have failed to perform as required. The utility of this function is questionable.
At the [[Annual Board Meeting]], it is appropriate a motion to set the schedule of meetings for the coming yearis appropriate.
At meetings other than the Annual Board Meeting, Motions to amend the meeting schedule are normally placed here.
A reminder of the next meeting of the [[Board]], agenda deadline, and of upcoming meetings of the [[Eagle Council]], [[Rose Council]], Rose [[Meeting in Chapter]], and meetings of the Board as a Committee-of-the-Whole, if any. This will constitute notice when the minutes are published.
Adjournment, which may be in memory of or honor of an individual or group, usually in the event of their passingor achievement of some notable anniversary.
The signature, name, and title of the person taking the minutes, normally the [[Assistant Secretary]].