Changes
add minutes
The Board of Directors of The Augustan Society, Inc., is created by the [[By-Laws]]. The Board is charged with the governance of the Society.
==Board Membership==
Exceptions to the above occur when the President lacks full confidence in a committee chairman, in which case he may reserve the right to confirm appointments.
==Agendae==
Most Directors will receive the Agenda by email (read receipt requested). Those offline, or who have asked for hard copy, may receive it by fax or mail as well.
==[[Minutes]]==
Minutes will be taken of every meeting, officially this is the responsibility of the [[Secretary]], but is usually undertaken by the [[Assistant Secretary]]. Failing that, the Chair must appoint someone (Board member or not) to take minutes before the meeting may proceed.
It is the tradition and practice of the Society that no record is made of who moved or seconded motions, nor of the vote; it is simply stated that the motion passed or failed. If any [[Directors|Director]] should object, a record shall be made.
The [[Board]] is governed by Robert's Rules, which generally require that a motion to reconsider be made by someone who voted with the majority. Given the lack of records to support this, motions to reconsider must be accepted from any Director, even if it is known that they did not vote with the majority.
The Minutes are not official and may not be distributed beyond the Board until they are published (usually by the [[Assistant Secretary]] emailing copies to the Directors). An exception is made for excerpts of honors bestowed, so that certificates can be drawn and delivered more expeditiously.
The Minutes form the official record of the actions of the Board. They may be amended by the Board when it appears that they contain errors. Discussions are thus not described in the minutes, as that would make them official actions, which is not the intent.
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