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/* Minutes */ nomenclature
==[[Minutes]]==
Minutes will be taken of every meeting. Officially this is the responsibility of the [[Secretary]], but is usually undertaken by delegated to the [[Assistant Secretary]]. In their absence, the Chair must appoint someone (Board member or not) to take minutes before the meeting may proceed.
It is the tradition and practice of the Society that no record is made of who moved or seconded motions, nor of the vote; it is simply stated that the motion passed or failed. If any [[Directors|Director]] should object, a record shall be made. Such records may be note of abstention, a vote by count, or a roll-call vote. Of these, only notes of abstentions are used with any frequency, and those most commonly to avoid the appearance of a conflict of interest.
The [[Board]] is governed by Robert's Rules, which generally require that a motion to reconsider be made by someone who voted with the majority. Given the lack of records to support this, motions to reconsider must be accepted from any Director, even if it is known that they did not vote with the majority.
The Minutes are not official and may not be distributed beyond the Board until they are published (usually by the [[Assistant Secretary]] emailing copies to the Directors). An exception is made for excerpts of honors bestowed, so that certificates can be drawn and delivered more expeditiously. There may occasionally be practical reasons for exceptions, which will usually be noted by [[HQ Headquarters Staff]] unless quite obvious.
The Minutes form the official record of the actions of the Board. They may be amended by the Board when it appears that they contain errors. Discussions are thus not described in the minutes, as that would make them official actions, which is not the intent.
==Parliamentarian==
The presiding officer ([[Chairman]] or [[President]]), may appoint any member, directootdirector or not, as Parliamentarian. He must be a member in good standing, and is presumed to remain in office for the tenure of the appointing officer. His role would be solely advisory.
