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Board Policies

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Policies are adopted by the [[Board|Board of Directors]] by motion or resolution, and thus are all included in the [[Minutes]]. What follows is a summary of those policies adopted between June 2011 and February May 2015, inclusive. Numbers indicate the year and month each policy was adopted, with suffix letters used when more than one policy was adopted at a meeting. 
==Administration==
1209A: [[Annual Convention]] — Society conventions shall be held annually. (September 2012, item X)
1206B: [[Audit Committee]] — Created and charged with selecting an auditor for the Society's books. (1 July 2012, item VIII)
1401B: ''[[Augustæum]]'' Reports — Each [[Directors|Director]], [[Committee Chairmen|Committee Chairman]], Project Head, and [[Committee Chairman|Dean]] is required to submit a report of 100 to 500 words to the Editor of Augustæum for publication at least once per year. (January 2014, item XVII)
1312A: [[Awards]] — The Balling Award will be granted to one individual each year for having made the greatest contribution to the Society in the previous year. Should this award be granted to an individual six times, the last will be the Metzler award, and they will thereafter be ineligible for either. (December 1312, item XII)
1207B1906: Committee Membership — When sufficient expertise is not available from the membership, non-All committee members may must be appointed to any members of The Augustan Society Committee by . Termination of membership in committees is automatic when membership in the respective Chairmen as Society is terminated, for any reason. Previously, a number of "non-member consultants", upon proper notice were appointed. These may continue to [[Headquarters]]serve in their present roles, provided that the majority of all Committees be Society members at all times. No new "non-member consultants" will be appointed. (21 July 2012June 2019, item XVIIIXXII)
1207C: Committee Membership — XIX. When members of Committees are not members of the Society, any listing on the website must carry a notation that they are “Non-Member Consultants”. (21 July 2012, item XIX)
11122012: [[Directors EmeritusConflict of Interest Policy]] — Adopted "as published". (December 20112020, item V.2XV)
1206A1112: Executive Committee [[Directors Emeritus]]— All acts of the Executive Committee at their meeting of 23 June 2012 are repudiatedAdopted "as published". (1 July 2012December 2011, item VIIV.2)
1303C2303: [[Fellowship]] — The point value required for election to Fellowship is set at 1000 pointsa value designed to permit half of all members to qualify for Fellowship. The multiplier between Fellowship ranks be from FAS/5 to FAS/1 is set at a value designed to permit half of all members to qualify for Fellowship, first class. The multiplier between Fellowship ranks beyond FAS/1 is set to 2. Both The values (and of the point values for each category) first two variables are to be adjusted monthly by an amount of approximately 1%. Such adjustments may be up or down. No one will be reviewed annuallyawarded Fellowship or a promotion due to changes the the point values; such election or promotion must wait until their next contribution. Worthy candidates are to be presented for [[Board]] approval at each monthly meeting of the Board or [[Executive Committee]]. (March 20132023, item XIV.Avarious items)
1304B1306: [[Fellowship]] — Members may Fellowship ''honoris causa'' shall be elected or promoted to considered by the Fellowship rank deserved at any monthly [[Board meeting]] whenever a non-Augustan has earned 2000 points. Should the Board decline, they shall not be considered again until they have doubled their contribution. (April June 2013, item XIIXIII)
13061111A: [[Fellowship]] Points— Fellowship ''honoris causa'' The point value for financial contributions, including donations-in-kind, shall be considered by the Board whenever a non-Augustan has earned 2000 pointsone point per dollar. (June 2013November 2011, item XIIIIX.A)
1111A2203: [[Fellowship]] Points — The point value for financial contributions, including donations-in-kind, volunteer time shall be one point 5 points per dollarhour. (November 2011March 2022, item IX.AXX)
1111B2209: [[Fellowship]] Points — The point value for volunteer time articles published in the [[Augustan Omnibus]] or books published by the Society (not including editing) shall be 7.25 250 points per hourpage. (November 2011September 2022, item IX.BXVII)
1308A2107: [[Fellowship]] Points — The point value for articles published in the [[Omnibus]] recruiting new members shall be 250 10% of the pointsearned by such recruits for the duration of their membership. (August 2013July 2021, item XXIVXVIII)
1308B1501: [[Fellowship]] Points — The point value for recruiting new members shall former Policy that an exception be 200 pointsmade to the point system on each occasion when a year has passed without a senior promotion (above FAS/1) to reward the member most deserving is repealed. (August 2013January 2015, item XXIVXXVI)
1404B1301: [[Fellowship]] Requirements Financial Reserves— The number That 75% of points required for an award annual budgeted expenses be set as the target value of Fellowshipthe General Fund’s liquid accounts, Fifth Class, is increased to 1100 points; and the points required for all other ranks being increased balance of annual expenses be held in proportionaccounts that could be liquidated within a week. The latter may be held within the Investment Fund. (April 2014January 2013, item XVXXIII) ''Note: Each ranks point requirement is twice that of the next lower rank.''
15011108A: Financial Reserves—That the [[FellowshipTreasurer]] The former Policy that an exception be made to may withdraw funds from the point system on each occasion when a year has passed without a senior promotion (above FAS/1) [[Investment Fund]] as needed to reward maintain the member most deserving is repealedtarget value of the General Fund, save that such withdrawals may not exceed the actual income in the previous month. (January 2015, August 2011; item XXVI)
13011411: Financial Reserves [[Five-Year Plan]]— That 75% of annual budgeted expenses be set as the target value of the General Fund’s liquid accounts, Adopted and published on the balance of annual expenses be held in accounts that could be liquidated within a weekWiki. The latter may Future changes will be held within made directly on the Investment FundWiki. (January 2013November 2014, item XXIIIVIII)
1108A1108B: Financial Reserves [[Good Standing]]— That membership in-good-standing is defined as having paid current dues to the [[Treasurer]] may withdraw funds from Society; paid current dues to Senior Orders; participated in all assessments imposed by the [[Investment FundBoard]] as needed ; subscribed to maintain the target value of the General Fund, save that such withdrawals may not exceed journal with at least one additional issue due (life members only); and no outstanding debts or overdue library loans to the actual income in the previous monthSociety. A thirty (August 2011; item XXVI30)day grace period will be observed. [[Sponsored Membership|Sponsored Members]] are not out of good standing solely on account of sponsorship.
14111309A: [[Five-Year PlanHeadquarters]] — Adopted and published on the Wiki. Future changes will The Society shall endeavor to rent office space as can be made directly on afforded with the Wikiinvestment income plus current storage rental charges. (November 2014September 2013, item VIIIIX)
1108B1404A: [[Good Standing]] Identification in Communications— That membership in-good-standing is defined as having paid current dues to Public communications must include the Society; paid current dues to Senior Orders; participated in all assessments imposed by officer’s full name, the [[Board]]; subscribed to relevant title of the journal with at least one additional issue due (life members only); officer, and no outstanding debts to the words “The Augustan Society, Inc.” in paper letterhead or email signature. A thirty (30April 2014, item XIII) day grace period will be observed. [[Sponsored Members]] are not out of good standing solely on account of sponsorship.
1309A1304A: [[HeadquartersInsignia]] — The Protocol for wearing Society shall endeavor to rent office space as can be afforded with the investment income plus current storage rental chargesinsignia adopted. (September April 2013, item IXV)
1404A1209D: Identification in Communications [[Insignia]] of [[Lineage Groups]]— Public communications must include the officer’s full nameThe lineage groups — SDLKJ, the relevant title of the officerSDI, SDS, SDC, and the words “The Augustan SocietySDE — are no longer accorded breast badges, Incand mention of them is removed from their charters.Stock on hand may be issued only to eligible Augustan members in paper letterhead or email signature[[Good Standing]]. (April 2014September 2012, item XIIIXVIII)
1304A1404C: [[Insignia]] Late Renewal Fee— Protocol The late fee for wearing Society insignia adoptedmembership renewals received after the published deadline is abolished so long as renewal is effected within the first year. (April 20132014, item VXVII)
1209D1209E: [[Insignia]] of [[Lineage Groups]] — The lineage groups — SDLKJ, ODI, ODS, OC, and OCC — are no longer accorded breast badges, “Order of Descendants of Ireland” shall become the “[[Society of Descendants of Ireland]]”; and mention the “Order of them is removed from their charters. Stock on hand may be issued only to eligible Augustan members in Descendants of Scotland” shall become the “[[Good StandingSociety of Descendants of Scotland]]. (September 2012, item XVIIIXIX.A-B)
1404D1209F: [[Investment FundLineage Groups]] Withdrawals — Consuls are authorized to withdraw up to $500 per month from The “Order of the Investment Fund to ensure Conqueror” shall become the fluidity “Society of Descendants of the Conqueror”; and the “Order of the Conqueror’s Companions” shall become merged into the "[[General FundSociety of Descendants of the Conquest]]" with two classes, Conqueror and Companion. (April 2014September 2012, item XVIIIXIX.C-D)
1404C1209G: Late Renewal Fee [[Lineage Groups]]— The late Anyone who is a member of a lineage group in one class may add one or more classes at an entry fee 50% of what is required for initial membership renewals received after the published deadline is abolished. The [[Genealogist Fee]] will not reflect this discount. (April 2014September 2012, item XVIIXX)
1209E1210B: [[Lineage Groups]] Membership— The “Order New members of Descendants of Ireland” shall become the “Society of Descendants of Ireland”; Society may be inducted immediately upon petition and the “Order payment of Descendants of Scotland” shall become fees. They no longer need to be elected by the “Society [[Board|Board of Descendants of Scotland”Directors]]. Former members (September expired more than one year) will continue to be subject to Board election. (October 2012, item XIX.A-BXIV)
1209F1507: Non-Discrimination: [[Lineage Groups]] — The “Order of the Conqueror” Society does not and shall become not discriminate on the “Society basis of Descendants race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of the Conqueror”; its activities or operations. These activities include, but are not limited to, hiring and the “Order firing of the Conqueror’s Companions” shall become the “Society staff, selection of Descendants volunteers, and provision of the Conqueror’s Companions”services. The two We are then merged into committed to providing an inclusive and welcoming environment for all participants in the "Society of Descendants of the Conquest" with two classes, Conqueror and Companion. (September 2012July 2015, item XIX.C-DX)
1209G1205: [[Lineage Groups]] Postnominal use by the Society— Anyone who is a member of a lineage group in one class The Society will use not more than three internal and three external postnominals. Members may add one or more classes at an entry fee 50% select which of what is required for initial membership. Genealogist fees will not reflect this discounttheir recognized postnominals they wish to have used. (September May 2012, item XXXIII)
1210B1209H: Membership Postnominal use on the Website— New members The Society’s main web site will restrict the use of postnominals to only the most senior Society may be inducted immediately upon petition and payment of fees. They no longer need postnominal appropriate to be elected by the [[Board|Board of Directors]]each page. Former Non-members will continue to be subject to Board electionwithout a Society postnominal may use one recognized postnominal of their choice on request. (October September 2012, item XIVXXI)
12051209B: Postnominal use Use by the Society Fellows— The Society will [[Fellowship|Fellows]] are asked to use not more than three internal and three external the postnominals. Members FAS in all situations outside the Society where appropriate in preference to OAE, MR, LMR, MRE, OAA, KCR, DCR, ECR, MAS, or any combination thereof, so that the Society may select which of their recognized postnominals they wish present a more consistent appearance to have usedthe world. (May September 2012, item XIIIXVI)
1209H1209C: Postnominal use on the Website Postnominals of [[Lineage Groups]]— The Society’s main web site will restrict the use charters of postnominals to only the most senior Society postnominal appropriate lineage groups — SDLKJ, SDI, SDS, SDC, and SDE — are amended to each page. Non-members without a Society postnominal may use one recognized postnominal delete the privilege of their choice on requestpostnominals presently associated with membership. (September 2012, item XXIXVII)
1209B1210C: Postnominal Use by Fellows Postnominals of Membership— Society Fellows are asked to use Effective 20 October 2012, the postnominals FAS in all situations outside MAS will no longer be used by the Society where appropriate in preference to OAE, MR, LMR, MRE, OAA, KCR, DCR, ECR, MAS, or any combination thereof, so that the Society may present a more consistent appearance to and will no longer be one of the worldbenefits of membership. (September October 2012, item XVIXIV)
1209C1403: Postnominals of Lineage Groups in Public Communications— The charters of Public communications may use only honorifics that are currently recognized by the lineage groups — SDLKJSociety, ODI, ODS, OC, and OCC — are amended but private communications could continue to delete employ all honorifics previously recognized by the privilege of postnominals presently associated with membershipSociety that have not been specifically revoked. (September 2012March 2014, item XVIIXXIII)
1210C1407: Postnominals of Membership Program Priorities— Effective 20 October 2012, Responsibility for setting Program Priorities not specified by the postnominals MAS will no longer be Board are assigned to [[Headquarters Staff]]. These priorities are used by the Society, to determine how Staff should allocate their time and will no longer be one of the benefits of membershipbudgets. (October 2012 July 2014, item XIVXV)
14032303A: Postnominals in Public Communications Proxies— Public communications Proxies for meetings of the [[Board]] may use only honorifics that are currently recognized by be submitted in writing, delivered to [[Headquarters]] (when open) or to the Society[[Secretary]], but private communications could continue not later than 24 hours before the start of each meeting. A copy of same to employ all honorifics previously recognized be delivered to the [[Directors|Director]] who is to carry the proxy by the Society that have not been specifically revokedsame date and time. (March 2014, item XXIII)
14072303B: Program Priorities Proxies— Responsibility Proxies for setting Program Priorities are assigned meetings of the [[Board] may be submitted electronically, delivered to [[Headquarters]] with a copy to the [[ConsulsDirectors|Director]]. These priorities are used who is to determine how carry the proxy not later than 24 hours before the start of each meeting. [[ConsulsHQ Staff]] should allocate may take steps to confirm the validity of proxies at their time and budgetsdiscretion. (July 2014, item XV)
1110: Reimbursement Procedure: —The minimum amount reimbursed is $10; lesser amounts are held as a credit. (October 2011, item V.6)
1308C1806: Renewal Notices: [[Sponsors]] — Credit for sponsoring a new member will Renewal notices be extended only to members whose names sent by mail in September; reminders sent by email in October, November, and December; those without email are submitted sent a mail reminder in November; and a final notice by the new membermail and email in January. (August 2013, item XXV)
14101308C: [[Sponsorship]] Sponsors— [[Fellowship|Fellows]] of the Society who find themselves under financial hardship may, on application, have their annual dues waived, subject to budgetary limits. This Credit for sponsoring a new member will cover be extended only dues, with a paid (discounted) subscription to members whose names are submitted by the journal continuing to be required. [[Sub-Groups|Sub-group]] dues may be covered at the discretion, and at the expense, of those groupsnew member. (October 2014August 2013, item XXVIXXV)
1303B1410: [[StationerySponsored Membership]] —[[Fellowship|Fellows]] of the Society who find themselves under financial hardship may, on application, have their annual dues waived, subject to budgetary limits. This will cover only dues. [[Sub-Groups|Sub-group]] dues may be covered at the discretion, and at the expense, of those groups. (October 2014, item XXVI) 1303B: Stationery— Standard stationery has been designed for each office; all are directed to apply to HQ for copies (electronic or paper) as needed. (March 2013, item XI) 1807: Succession—Vice-Chairmen (by whatever title) will automatically succeed to the Chairmanship when the latter office is vacated only when they have at least one year of service as Vice-Chairman. In other cases the new Chairman must be appointed by the supervising officer. (July 2018, item XXVIII)
==Chivalry==
1401A: [[Chivalry]] Petitions — The Chivalry Committee will accept and process petitions for recognition of membership and rank in Chivalric Orders, etc., from non-members. (January 2014, item XV)
1311A: Equestrian Order of the Holy Sepulchre of Jerusalem — Members of this Order are to be addressed as "Chev.", not "Sir". (November 2012, item X)
1311B: [[Postnominals]] — The use of postnominals in most situations is limited to a maximum of three, one of which shall be the most senior Society postnominal (if held). Postnominals used will normally be the most senior for each category of honors —Chivalric, Academic, Ecclesiastical, Society, and Military. Members may, upon request, have any combination of postnominals used, not exceeding a total of three, provided that one Society honor is included (if held). (November 2012, item XII)
==Heraldry==
1204B1305A: [[Arms Registration Heraldry Committee|Arms Registration]] — Policy Petitioners for such is adopted, text not immediately availableRegistration of Arms may optionally list their heraldic heirs. (April 2012May 2013, item XVIIVII.A)
1305A1305B: [[Arms Registration Heraldry Committee|Arms Registration]] — Petitioners for Registration of Arms may optionally list denote their preferred system of inheritance. If no preference for a system of inheritance is declared, the default position is that all heirsinherit the undifferenced arms. A registrant may change the system of inheritance at a later time. (May 2013, item VII.AB)
1305B1305C: [[Arms Registration Heraldry Committee|Arms Registration]] — Petitioners for Registration It is the responsibility of Arms may optionally denote their preferred system of inheritance. If no preference for a system of inheritance is declared, Registrant to inform the default position is Society that all there are heraldic heirs inherit the undifferenced arms. A registrant may change the system of inheritance at a later time. (May 2013, item VII.BC)
1305C1309B: [[Arms Registration Heraldry Committee|Arms Registration]] — It is Insignia and chiefs of the responsibility [[Order of Arms Registrant to inform the Society that there are additional heirsAugustan Eagle]] and [[Noble Company of the Rose]] may not be included in registrations. (May September 2013, item VII.CXV)
1309B: [[Arms Registration Committee|Arms Registration]] — Insignia and chiefs of the [[Order of the Augustan Eagle]] and [[Noble Company of the Rose]] may not be included in registrations. (September 2013, item XV) 1306: [[Online Armorial]] — Only currently recognized postnominals may be included in the Online Armorial. (June 2013, item X)
==Nobility==
1312B: [['''Recognition of Honors]] ''' — As a number of Dynastic Order disputes are based on complex situations, both legally and societally, with experts taking opposing views on them, it is the Augustan Society’s policy to avoid appearing in any way to assume any authority to adjudicate these matters. While our positions are always based on thorough examination of solid evidence, we also deem academic reserve to be an important reflection of our espoused scholarly approach. The Augustan Society, in this regard, stands ready to recognize honors granted by pretenders with historically, genealogically, and legally credible claims to being the ''fons honorum'' or Grandmaster of a Dynastic Order. (December 2013, item XVIII) 
==Communications==
1303A: ''A Guide to Chivalry'' — This title is withdrawn from distributionpending revision. (March 2013, item V)
1402A: Back Issue Redactions — Reprints of back issues shall be redacted only for obsolete addresses, phone numbers, prices, for typographical errors, and similar. Postnominals and titles not presently recognized will be permitted to remain. (February 2014, item XX)
1402B: Back Issue Notice — Reprints of back issues that use honorifics or postnominals not presently recognized by the Society shall carry a disclaimer on the inside cover, contents page, or such other location as may be available. (February 2014, item XXI)
 
1505: Each [[Committee Chairmen|Committee Chairman, Dean, and Coordinator]] is required to submit a report on his Committee of 100 to 500 words to the Editor of ''[[Augustæum]]'' for publication at least once per year. (May 2015, item XXVI)
==Sub-Groups==
12011204A: [[Lineage GroupOrder of the Augustan Eagle]] Charter Amendment Process Charge— Approved "as published"The responsibility for adopting and maintaining a [[Mission Statement]] for the Society is delegated to the Order of the Augustan Eagle. (January April 2012, item V.8XIII)
1204A1210A: [[Order of the Augustan EagleLineage Groups|Lineage Group Membership]] Charge — The responsibility for adopting and maintaining Augustan Society membership is no longer a prerequisite for admission to the [[Mission StatementLineage Groups]] for the ('i.e.': [[Society is delegated to of Descendants of the Order Latin Kingdom of Jerusalem]], [[Society of Descendants of Ireland]], [[Society of Descendants of Scotland]], [[Society of Descendants of the Augustan EagleConquest]], and [[Society of Descendants of Spain]]. (April October 2012, item XIIIX, amended to add SDE)
1210A1409: [[Lineage Sub-Groups|Lineage Sub-Group Membership]] Quorum Failure— Augustan Society membership is no longer a prerequisite for admission to When the Councils of the [[Lineage GroupsOrder of the Augustan Eagle]] or the [[Society of Descendants Noble Company of the Latin Kingdom of JerusalemRose]]fail to obtain a quorum at a duly called meeting, the [[Society of Descendants of IrelandDirectors]], present at the next regular meeting of the [[Society Board|Board of Descendants of ScotlandDirectors]], shall be seated as the Council and [[Society of Descendants of the Conquest]]conduct such essential business as may not be practically delayed. (October 2012September 2014, item XXXII)
1409: [[Sub-Groups|Sub-Group]] Quorum Failure — When the Councils of the [[Order of the Augustan Eagle]] or the [[Noble Company of the Rose]] fail to obtain a quorum at a duly called meeting, the [[Directors]] present at the next regular meeting of the [[Board|Board of Directors]] shall be seated as the Council and conduct such essential business as may not be practically delayed. (September 2014, item XXII)
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