Changes
various upgrades
<ol>
<li>Chairmen are appointed, usually by the [[President]], and they serve at his pleasure. Your appointment becomes official when the news of your appointment and your acceptance are receieved received at Headquartersin writing (email is acceptable). Those chairing sub-committees will be appointed by the chairman of the next superior committee. Some [[Sub-Groups]] have other ways of selecting their leaders, which see.</li>
<li>Serving "at the pleasure of the President" does not mean that you need to submit your resignation after each election. Most Presidents will make few changes in their appointments, and you should carry on with the work until and unless you are asked to step down.</li>
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<li>If yours is a standing committee (one listed on the web site), it will continue from year to year. If yours is an ad hoc committee (one formed for a specific short-term task), then it will end when the Board receives your final report or at the Board meeting following [[Annual Membership Meeting]] (unless extended).</li>
<li>You are expected to give a [[Report]] of your Committee's activities and plans to the [[Board|Board of Directors]] annually at the August meetings, and at such other times as the Board or President may request it. Annual reports are normally sent to Headquarters by the end of July; attendance at the annual meetings is desirable, but not a requirement.</li>
<li>You are expected to report your volunteer hours, expenses, and mileage to Headquarters on a regular basis. Monthly is best, but so long as we get a report on one year by 31 January of the next, we can endure. Note that some offices have more stringent reporting requirements. Note too that reimbursement is subject to budget limitations, and occasionally to cash-flow challenges. Under those conditions, volunteers who make prompt (and monthly) reports will be paid first.</li>
<li>Chairmen of Standing Committees are authorized to appoint any Augustan Society member in good standing to your committee. To check if a member is in good standing, please contact Headquarters. It is far preferable to check before extending the invitation to membership! Such appointments do not take effect until you notify Headquarters.</li>
<li>Standing Committee Chairmen are authorized to name a Vice-Chairman, and you are expected to do so within your first year in office. You are also expected to keep this Vice-Chairman fully informed so that he will be able to step in at need. This is important for ensuring the continuity of the Committee's work.</li>
<li>Vice-Chairman may also will be asked to step in whenever you are unavailable or unresponsive. This should not be used to avoid contating contacting a Chairman, but only to ensure that business continues despite all the interruptions that volunteer service is prone to.</li>
<li>If you have trouble finding appropriate members for your Committee, contact Headquarters, as they have a file of [[Member Interest Surveys ]] that may suggest worthy candidates, maintain the "Help Wanted" list on the website, and can place a longer ad in ''[[Augustæum]]''.</li>
<li>While incidental expenses like postage and long distance will normally be covered by the [[Budget]], should your Committee need additional funding for any reason, you should work with Headquarters and the [[Finance Committee]] (under the chairmanship of the [[Treasurer]]) to put your requests into each year's budget. Do not delay "until the next budget cycle", as it is sometimes possible to make mid-year adjustments — we like to think of our Budget as a planning tool, not a control mechanism.</li>
<li>Email forwarding has been set up for your Committee's use. These generally follow the following formats:
<li><''CommName''@augustansociety.org>, which forwards to you and your Vice-Chairman, if any;</li>
<li><''CommName''.comm@augustansociety.org>, which forwards to you and all members of your Committee, including the ex-officio members;</li>
<li><''firstname.lastname''@augustansociety.net> will forward to the member named — note the .NET suffix on named emails. Note that such Such forwards are only set up for members who take a position on a committee, not all members have them. They can be added for any member upon request.</li>
</ul>
Email addresses for major the two senior Sub-Groups follow a different format, which see.</li>
<li>We urge you and your committee to use these special email addresses. They help avoid errors and omissions, make sure all are copied, and when email changes are reported to Headquarters, delivery is automatically redirected.</li>
<li>If your committee wishes to meet at the Convention, please so inform Headquarters as early as possible. We need to schedule meeting space carefully to minimize expenses.</li>
<li>If your committee wishes to meet via teleconference, please contact Headquarters so we can set this up. A week's notice is suggested, as that will let us give your members (including the ex-officio members) the same advance alert. There is no charge for teleconferencing other than individual's phone calls, and these can be reimbursed if your budget permits.</li>
<li>Remember that your Consuls stand ready to assist you and your Committee however we may.
