Changes
clarifications
<li>The President asks you to step down (sometimes by announcing a new Chairman, though that's poor form);</li>
<li>You tender your resignation, which should go to the President (so he can appoint someone else) and to Headquarters (so they can take your name off the website); or</li>
<li>If you go one full year without submitting a fail to submit an Annual Report in July, or reporting fail to report your time and expensesfor twelve consecutive months, you will be automatically removed. [[Consuls]] will send reminders so this last is unlikely to happen by surprise.</li>
<li>If you fail to maintain your membership in the Augustan Society. Note that the [[Board]] has eliminated all grace periods, so if dues aren't paid by 31 December, you'll be out of office on 1 January. (You may of course be reappointed after restoring your membership to [[Good Standing]].)
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<li>If yours is a standing committee or Study Group, it will continue from year to year. If yours is an ad hoc committee (one formed for a specific short-term task), then it will end when the Board receives your final report or at the Board meeting following the [[Annual Membership Meeting]] (, unless extended).</li>
<li>You are expected to give a [[Report]] of your Committee's activities and plans to the [[Board|Board of Directors]] annually at the August meetings, and at such other times as the Board or President may request it. Annual reports are normally sent to Headquarters by during the end month of July; attendance at the annual meetings is desirable, but not a requirement.</li>
<li>You are expected to report your volunteer hours, expenses, and mileage to Headquarters on a regular basis. Monthly is best, but so long as we get a report on one year by 31 January of the next, we can endure. Note that some offices have more stringent reporting requirements. Note too that reimbursement is subject to budget limitations, and occasionally to cash-flow challenges. Under those conditions, volunteers who make prompt (and monthly) reports will be paid first.</li>
<li>Chairmen of Standing Committees and Study Groups are authorized to appoint any Augustan Society member in good standing to your committee. To check if a member is in good standing, please contact Headquarters. It is far preferable to check before extending the invitation to membership! Such appointments do not take effect until you notify Headquarters.</li>
<li>If you determine that the expertise your Committee needs is not available from the membership, as indicated by the lack of response to an advertisement for such in ''Augustæum'', you may appoint non-member advisors to your Committee, provided that a majority of the Committee are members of the Society at all times. Again, appointments do not take effect until you notify Headquarters with a name and contact information (preferably email).</li>
<li>The President and the Consuls are ex officio members of all committees, as is the Chairman who appointed you, if different. They are not to be counted in the calculation mentioned in the previous item. They must be copied on all communications sent to your whole committee. This is done automatically if you use the Society email system.</li>
<li>We expect that in most cases, non-member advisors will be strongly encouraged to join the Society. You will be credited as their sponsor if you can induce them to join.</li>
<li>Standing Committee Chairmen of Standing Committees are authorized to name a Vice-Chairman, and you are expected to do so within your first year in office. You are also expected to keep this Vice-Chairman fully informed so that he will be able to step in at need. This is important for ensuring the continuity of the Committee's work.</li>
<li>Study Group Coordinators may name a Vice-Coordinator, but this is not required until there are five members in the group.</li>
<li>If your committee wishes to meet at the Convention, please so inform Headquarters as early as possible. We need to schedule meeting space carefully to minimize expenses.</li>
<li>If your committee wishes to meet via teleconference, please contact Headquarters so we can set this up. A week's notice is suggested, as that will let us give your members (including the ex-officio members) the same advance alert. There is no charge for teleconferencing other than individual's phone calls, and these can be reimbursed if your budget permits.</li>
<li>Remember that your Consuls stand ready to assist you and your Committee however we may.
