Changes
<li>If yours is a standing committee or [[Study Groups|Study Group]], it will continue from year to year. If yours is an ad hoc committee (one formed for a specific short-term task), then it will end when the Board receives your final report or at the Board meeting following the next [[Annual Membership Meeting]], unless extended.</li>
<li>You are expected requireded to give an [[Annual Report]] of your Committee's activities and plans to the [[Board|Board of Directors]] at the August Board meeting, and at such other times as the Board or President may request it. Annual reports are normally sent to Headquarters during the month of July. Attendance at the annual meetings is desirable, but not a requirement.</li>
<li>You are expected required to report your volunteer hours, expenses, and mileage to Headquarters on a regular basis. Monthly is best, but so long as we get a report on one year by 31 January of the next, we can endure. Note that some offices have more stringent reporting requirements. Note too that reimbursement is subject to budget limitations, and occasionally to cash-flow challenges. Under those conditions, volunteers who make prompt, monthly reports will be paid first.</li>
<li>Chairmen of Standing Committees and Study Groups are authorized to appoint any Augustan Society member in [[Good Standing|good standing ]] to your committee. To check if a member is in good standing, please contact Headquarters. It is far preferable to check before extending the invitation to membership! Such appointments do not take effect until you notify Headquarters. The [[Consuls]] may also have recommendations for or against various individuals based on their historical performance.</li>
<li>If you determine that the expertise your Committee needs is not available from the membership, as indicated by the lack of response to an advertisement for such in ''Augustæum'', you may appoint non-member advisors to your Committee, provided that a majority of the Committee are members of the Society at all times. Should the number of Augustans fall too low to support your non-member consultants, you must make either additional member appointments or dismiss sufficient non-members to regain a member majority. If yours is a review committee, you will not be able to submit recommendations to the Board when you lack a member majority.</li>
<li>Chairmen are authorized to name a Vice-Chairman, and you are expected to do so within your first year in office. You are also expected to keep this Vice-Chairman fully informed so that he will be able to step in at need. This is important for ensuring the continuity of the Committee's work.</li>
<li>Study Group Coordinators may name a Vice-Coordinator, but this is not required until there are four five members in the group.</li>
<li>Vice-Chairman will be asked to step in whenever you are unavailable or unresponsive. This should not be used to avoid contacting a Chairman, but only to ensure that business continues despite all the interruptions that volunteer service is prone to.</li>
<li>If you have trouble finding appropriate members for your Committee, contact Headquarters, as they have a file of [[Member Interest Surveys]] that may suggest worthy candidates, they maintain the "Help Wanted" list on the website, and they can place a longer ad in ''[[Augustæum]]''.</li>
<li>While incidental expenses like postage and long distance will normally be covered by the [[Budget]], should your Committee need additional funding for any reason, you should work with Headquarters and the [[Finance Committee]] (under the chairmanship of the [[Treasurer]]) to put your requests into each year's budget. Do not delay "until the next budget cycle", as it is very possible to make mid-year adjustments — we like to think of our the Budget as is primarily a planning tool, not and only secondarily as a control mechanism, though it is both.</li>
<li>Email forwarding has been set up for your Committee's use. These generally follow the following formats:
<li><''CommName''@augustansociety.org>, which forwards to you and your Vice-Chairman, if any;</li>
<li><''CommName''.comm@augustansociety.org>, which forwards to you and all members of your Committee, including the ex-officio members;</li>
<li><''firstname.lastname''@augustansociety.net> will forward to the member named — note the .NET suffix on named emails. Such forwards are only set up for members who take a position on a committee, not all members have them. They can be added for any member or non-member consultant upon request.</li><li>Email addresses for the two senior Sub-Groups follow a slightly different format, which see.</li>
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<li>We urge you and your committee to use these special the Society email addresses. They help avoid errors and omissions, make sure all are copied, and when email changes are reported to Headquarters, delivery is automatically redirected.</li>
<li>Not all members with such email addresses actually receive email. Some are offline and some people just don't bother to read their email. You may wish to take the level of responsiveness into consideration when appointing and retaining members.</li>
