Changes
change Consuls to HQ staff
<li>The President asks you to step down (sometimes by announcing a new Chairman, though that's very poor form);</li>
<li>You tender your resignation, which should go to the President (so he can appoint someone else) and to Headquarters (so they can take your name off the website);</li>
<li>If you fail to submit an Annual Report in July, or fail to report your time and expenses for twelve consecutive months, you will be automatically removed — [[Consuls]] Headquarters will send reminders so this last is unlikely to happen by surprise.); or</li>
<li>If you fail to maintain your membership in the Augustan Society. Note that the [[Board]] has eliminated all grace periods, so if dues aren't paid by 31 December (or such other deadline as may be published), you'll be out of office on the following day. You may of course be reappointed after restoring your membership to [[Good Standing]].
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<li>If yours is a standing committee or [[Study Groups|Study Group]], it will continue from year to year. If yours is an ad hoc committee (one formed for a specific short-term task), then it will end when the Board receives your final report or at the Board meeting following the next [[Annual Membership Meeting]], unless extended.</li>
<li>You are requireded to give an [[Annual Report]] of your Committee's activities and plans to the [[Board|Board of Directors]] at for the August Board meeting, and at such other times as the Board or President may request it. Annual reports are normally sent to Headquarters during the month of July. Attendance at the annual meetings is desirable, but not a requirement.</li>
<li>You are required to report your volunteer hours, expenses, and mileage to Headquarters on a regular basis. Monthly is best, but so long as we get a report on one year is submitted by 31 January of the next, we can endureno harm is done. Note that some offices have more stringent reporting requirements. Note too that reimbursement is subject to budget limitations, and occasionally to cash-flow challenges. Under those conditions, volunteers who make prompt, monthly reports will be paid first.</li>
<li>Chairmen of Standing Committees and Study Groups are authorized to appoint any Augustan Society member in [[Good Standing|good standing]] to your committee. To check if a member is in good standing, please contact Headquarters. It is far preferable to check before extending the invitation to membership! Such appointments do not take effect until you notify Headquarters. The [[Consuls]] Headquarters staff may also have recommendations for or against various individuals based on their historical performance.</li>
<li>If you determine that the expertise your Committee needs is not available from the membership, as indicated by the lack of response to an advertisement for such in ''Augustæum[[Augustæum]]'', you may appoint non-member advisors advisers to your Committee, provided that a majority of the Committee are members of the Society at all times. Should the number of Augustans fall too low to support your non-member consultants, you must make either additional member appointments or dismiss sufficient non-members to regain a member majority. If yours is a review committee, you will not be able to submit recommendations to the Board when you lack a member majority.</li>
<li>The President and the Consuls are ex -officio members of all committees. They are not to be counted in the calculation mentioned in the previous item. They must be copied on all communications sent to your whole committee. This is done automatically if you use the Society email system.</li>
<li>We expect It is expected that in most cases, non-member advisors advisers will be strongly encouraged to join the Society. You will be credited as their sponsor if you can induce them to join.</li>
<li>Chairmen are authorized to name a Vice-Chairman, and you are expected to do so within your first year in office. You are also expected to keep this Vice-Chairman fully informed so that he will be able to step in at need. This is important for ensuring the continuity of the Committee's work.</li>
<li>If your Committee wishes to meet at the Convention, please so inform Headquarters as early as possible. We need to schedule meeting space carefully to minimize expenses.</li>
<li>If your Committee wishes to meet via teleconference, please contact Headquarters so we can staff will set this up. A week's notice is suggested, as that will let us give permit adequate notice to your members (including the ex-officio members) the same advance alert. There is no charge for teleconferencing other than individual's phone calls, and these can be reimbursed.</li> <li>Remember that your Consuls stand ready to assist you and your Committee however we may.
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