Changes
refined
<li>The President asks you to step down (sometimes by announcing a new Chairman, though that's very poor form);</li>
<li>You tender your resignation, which should go to the President (so he can appoint someone else) and to Headquarters (so they can take your name off the website);</li>
<li>If you fail to submit an [[Annual Report ]] in July, or fail to report your time and expenses for twelve consecutive months, you will be automatically removed — [[Headquarters Staff]] will send reminders so this last is unlikely to happen by surprise.); or</li>
<li>If you fail to maintain your membership in the Augustan Society. Note that the [[Board]] has eliminated all grace periods, so if dues aren't paid by 31 December (or such other deadline as may be published), you'll be out of office on the following day. You may of course be reappointed after restoring your membership to [[Good Standing]].
</ol></li>
<li>If yours is a standing committee or [[Study Groups|Study Group]], it will continue from year to year. If yours is an ad hoc committee (one formed for a specific short-term task), then it will end when the [[Board]] receives your final report or at the Board meeting following the next [[Annual Membership Meeting]], unless extended.</li>
<li>You are requireded required to give an [[Annual Report]] of your Committee's activities and plans to the Board of Directors for the August Board meeting, and at such other times as the Board or President may request it. Annual reports are normally sent to Headquarters during the month of July, but sub-committees maybe asked to submit such reports to their supervising officer during June that he may consolidate such reports.</li>
<li>You are required to report your volunteer hours, expenses, and mileage to [[Headquarters Staff]] on a regular basis. Monthly is best, but so long as a report on one year is submitted by 31 January of the next, no harm is done. Note that some offices have more stringent reporting requirements. Note too that reimbursement is subject to budget limitations, and occasionally to cash-flow challenges. Under those conditions, volunteers who make prompt, monthly reports will be paid first.</li>
<li>Chairmen of Standing Committees and [[Study Groups]] are authorized to appoint any Augustan Society member in [[Good Standing|good standing]] to their committee. To check if a member is in good standing, please contact Headquarters. It is far preferable to check before extending the invitation to membership! Such appointments do not take effect until you notify Headquarters. Headquarters staff Staff may also have recommendations for or against various individuals based on their historical performance.</li>
<li>If you determine that the expertise your Committee needs is not available from the membership, as indicated by the lack of response to an annual advertisement for such in ''[[Augustæum]]'', you may appoint non[[Non-member advisers Member Consultants]] to your Committee, provided that a majority of the Committee are members of the Society at all times. Should the number of Augustans fall too low to support your nonbalance the number of Non-member consultantsMember Consultants, you must make either additional member appointments or dismiss sufficient non-members to regain a member majority. If yours is a [[Review Committee]], you will not be able to submit recommendations to the [[Board]] when you lack a member majority.</li>
<li>The [[President]] and [[Headquarters Staff]] are ex-officio members of all committees. They are not to be counted in the calculation mentioned in the previous item. They must be copied on all communications sent to your whole committee. This is done automatically if you use the Society email system.</li>
<li>It is expected that in most cases, nonNon-member advisers Member Consultants will be strongly encouraged to join the Society. You will be credited as their sponsor if you can induce them to join.</li>
<li>Chairmen are authorized to name a Vice-Chairman, and you are expected to do so within your first year in office (save for positions necessarily located at Headquarters where such appointments would depend on finding a local volunteersvolunteer). You are also expected to keep this Vice-Chairman fully informed so that he will be able to step in at need. This is important for ensuring the continuity of the Committee's work.</li>
<li>Study Group [[Coordinators ]] may name a Vice-Coordinator, but this is not required until there are five members in according to standards set by the group[[Dean of Studies]].</li>
<li>Vice-Chairman will be asked to step in whenever you are unavailable or unresponsive. This is not to be used to avoid contacting a Chairman, but only to ensure that business continues despite all the interruptions that volunteer service is prone to.</li>
<li>If you have trouble finding appropriate members for your Committee, contact Headquarters, as they have a file of [[Member Interest Surveys]] that may suggest worthy candidates, they maintain the "Help Wanted" list on the website, and they can place a longer an ad in ''[[Augustæum]]''.</li>
<li>While incidental expenses like postage and long distance will normally be covered by the [[Budget]], should your Committee need additional funding for any reason, you should work with [[Headquarters Staff]] and the [[Finance Committee]] (under the chairmanship of the [[Treasurer]]) to put your requests into each year's [[Budget]]. Do not delay "until the next budget cycle", as it is very possible to make mid-year adjustments — the Budget is primarily a planning tool, and only secondarily as a control mechanism.</li>
