Changes
refined
<ol>
<li>Chairmen are appointed by the [[President]], and they serve at his pleasure. Appointments become official when the news of the appointment and the acceptance are received by [[Headquarters Staff]] in writing (email is preferred). Those chairing sub-committees will be appointed by the Chairman of the next superior Committee. Some [[Sub-Groups]] have other ways of selecting their leaders, which see.</li>
<li>Serving "at the pleasure of the President" does not mean that you need to submit your resignation after each election. Most Presidents will make few changes in appointments, and you should carry on with the work until and unless you are asked to step down.</li>
<li>Chairmen of Standing Committees and [[Study Groups]] are authorized to appoint any Augustan Society member in [[Good Standing]] to their committee. To check if a member is in good standing, please contact Headquarters. It is far preferable to check before extending the invitation to membership! Such appointments do not take effect until you notify Headquarters. Headquarters Staff may also have recommendations for or against various individuals based on their historical performance.</li>
<li>If you determine that the expertise your Committee needs is not available from the membership, as indicated by the lack of response to an annual advertisement for such in ''[[Augustæum]]'', you may appoint [[Non-Member Consultants]] to your Committee, provided that a majority of the Committee are members of the Society at all times. Should the number of Augustans fall too low to balance the number of Non-Member Consultants, you must make either additional member appointments or dismiss sufficient non-members to regain a member majority. If yours is a [[Review Committee]], you will not be able to submit recommendations to the [[Board]] when you lack a member majority. Note that this restriction applies to all Committees.</li>
<li>The [[President]] and [[Headquarters Staff]] are ex officio members of all committees. They are not to be counted in the calculation mentioned in the previous item. They must be copied on all communications sent to your whole committee. This is done automatically if you use the Society email system.</li>
<li>It is expected that in most cases, Non-Member Consultants will be strongly encouraged to join the Society. You will be credited as their sponsor if you can induce them to join.</li>
<li>Chairmen are authorized to name a Vice-Chairman, and you are expected to do so within your first year in office (save for positions necessarily located at Headquarters where such appointments would depend on finding a local volunteer). You are also expected to keep this Vice-Chairman fully informed so that he will be able to step in at need. This is important for ensuring the continuity of the Committee's work. One way to do so is to ask that others use your Society email address, which will copy your Vice-Chairman automatically. If not, it is your responsibility to send them a copy, just as it is that you copy (or more often BCC) them on all email sent in the performance of your work.</li>
<li>Study Group [[Coordinators]] may name a Vice-Coordinator according to standards set by the [[Dean of Studies]].</li>
<li>Vice-Chairman will be asked to step in whenever you are unavailable or unresponsive. This is not to be used to avoid contacting a Chairman, but only to ensure that business continues despite all the interruptions that volunteer service is prone to.</li>
<li>If you have trouble finding appropriate members for your Committee, contact Headquarters, as they have a file of [[Member Interest Surveys]] that may suggest worthy candidates, they maintain the [[Assistant Webmaster for ENS]] maintains the "Help Wanted" list on the website, and they the [[Augustæum Editor]] can place an a want ad in ''[[Augustæum]]''.</li>
<li>While incidental expenses like postage and long distance will normally be covered by the [[Budget]], should your Committee need additional funding for any reason, you should work with [[Headquarters Staff]] and the [[Finance Committee]] (under the chairmanship of the [[Treasurer]]) to put your requests into each year's [[Budget]]. Do not delay "until the next budget cycle", as it is very possible to make mid-year adjustments — the Budget is primarily a planning tool, and only secondarily as a control mechanism.</li>
<li>Email forwarding has been set up for your Committee's use. These generally follow the following formats:
</ol></li>
<li>We urge you and your committee members to use the Society email addresses. They help avoid errors and omissions, make sure all are copied, and when email changes are reported to [[Headquarters]], delivery is automatically redirected.</li>
<li>Not all members with such email addresses actually receive email. Some are offline and some people just don't bother to read their email. You may wish to take the level of responsiveness into consideration when appointing and retaining members.</li>
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