Changes
minor adjustments
These Chairmen all have similar duties. This page is an effort to make a list of them all in one convenient place. Chairmen are encouraged to make contributions, whether they are typos or complete rewrites.
<oltype="I">
<li>Chairmen are appointed by the President, and they serve at his pleasure. Appointments become official when the news of the appointment and the acceptance are received by [[Headquarters Staff]] in writing (email is preferred). Those chairing sub-committees will be appointed by the Chairman of the next superior Committee. Some [[Sub-Groups]] have other ways of selecting their leaders, which see.</li>
<li>There are four ways to leave office:
<ol type="A1">
<li>The President asks you to step down (sometimes by announcing a new Chairman, though that's very poor form);</li>
<li>You tender your resignation, which should go to the President (so he can appoint someone else) and to Headquarters (so they can take your name off the website);</li>
<li>You are required to report your volunteer hours, expenses, and mileage to [[Headquarters Staff]] on a regular basis. Monthly is best, but so long as a report on one year is submitted by 31 January of the next, no harm is done. Note that some offices have more stringent reporting requirements. Note too that reimbursement is subject to budget limitations, and occasionally to cash-flow challenges. Under those conditions, volunteers who make prompt, monthly reports will be paid first.</li>
<li>Chairmen of Standing Committees and [[Study Groups]] are authorized to appoint any Augustan Society member in [[Good Standing]] to their committee. To check if a member is in good standing, please contact Headquarters. It is far preferable to check before extending the invitation to membership! Such appointments do not take effect until you notify Headquarters. Headquarters Staff may also have recommendations for or against various individuals based on of your appointment and we receive word of their historical performanceacceptance.</li>
<li>If you determine that the expertise your Committee needs is not available from the membership, as indicated by the lack of response to an annual advertisement for such in ''[[Augustæum]]'', you may appoint [[Non-Member Consultants]] to your Committee, provided that a majority of the Committee are members of the Society at all times. Should the number of Augustans fall too low to balance the number of Non-Member Consultants, you must make either additional member appointments or dismiss sufficient non-members to regain a member majority. If yours is a [[Review Committee]], you will not be able to submit recommendations to the [[Board]] when you lack a member majority. Note that this restriction applies to all Committees.</li>
<li>The [[President]] and [[Headquarters Staff]] are ex officio members of all committees. They are not to be counted in the calculation mentioned in the previous item. They must be copied on all communications sent to your whole committee. This is done automatically if you use the Society email system.</li>
<li>It is expected that in most cases, Non-Member Consultants will be strongly encouraged to join the Society. You The Chairman will be credited as their sponsor if you can induce them they are induced to join.</li>
<li>Chairmen are authorized to name a Vice-Chairman, and you are expected to do so within your first year in office (save for positions necessarily located at Headquarters where such appointments would depend on finding a local volunteer). You are also expected to keep this Vice-Chairman fully informed so that he will be able to step in at need. This is important for ensuring the continuity of the Committee's work. One way to do so is to ask that others use your Society email address, which will copy your Vice-Chairman automatically. If not, it is your responsibility to send them a copy, just as it is that you copy (or more often BCC) them on all email sent in the performance of your work.</li>
<li>Vice-Chairman will be asked to step in whenever you are unavailable or unresponsive. This is not to be used to avoid contacting a Chairman, but only to ensure that business continues despite all the interruptions that volunteer service is prone to.</li>
<li>If you have trouble finding appropriate members for your Committee, contact Headquarters, as they have keep a file of [[Member Interest Surveys]] that may suggest worthy candidates, the [[Assistant Webmaster for ENS]] maintains the "Help Wanted" list on the website, and the [[Augustæum Editor]] can place a want ad in ''[[Augustæum]]''.</li>
<li>While incidental expenses like postage and long distance will normally be covered by the [[Budget]], should your Committee need additional funding for any reason, you should work with [[Headquarters Staff]] and the [[Finance Committee]] to put your requests into each year's [[Budget]]. Do not delay "until the next budget cycle", as it is very often possible to make mid-year adjustments — the Budget is primarily a planning tool, and only secondarily a control mechanism.</li>
<li>Email forwarding has been set up for your Committee's use. These generally follow the following formats:
<ol type="A1">
<li><''CommName''@augustansociety.org>, which forwards to you and your Vice-Chairman, if any;</li>
<li><''CommName''.comm@augustansociety.org>, which forwards to you and all members of your Committee, including the ex-officio members;</li>
<li><''firstname.lastname''@augustansociety.net> will forward to the member named — note the .NET suffix on named emails. Such forwards are only set up for members who take a position on a committee, or on request; not all members have them. They can will be added for any member or non-member consultant upon requestto the [[Postmaster]].</li>
<li>Email addresses for the two senior [[Sub-Groups]] follow a slightly different format, which see.</li>
</ol></li>
