Changes

Each Committee, [[Study Groups|Study Group]], and [[Sub-Groups|Sub-Group]] within The Augustan Society, Inc., needs a leader. These are variously titled ''Chairman'', ''Dean'', ''Coordinator'', or ''DeanModerator'', and some have specific titles that apply only to that group. Most Chairmen are appointed by the [[President]], but some are appointed by other officers or elected. All are referred to as ''Chairman'' and ''President'' on this page for simplicity.

<li>You tender your resignation, which should go to the President (so he can appoint someone else) and to Headquarters (so they can take your name off the websiteweb site);</li>

<li>If you fail to maintain your membership in the Augustan Society. Note that while there is normally a 30-day grace period, the [[Board]] has at times eliminated all grace periods, so or extended them. But best to assume that if dues aren't paid by 31 December (or such other deadline as may be published), you'll be out of office on the following day. You may of course be reappointed after restoring your membership to [[Good Standing]].

<li>You are required to give an [[Annual Report]] of your Committee's activities and plans to the Board of Directors for the August Board meeting, and at such other times as the Board or President may request it. Annual reports are normally sent to Headquarters during the month of July, but sub-committees maybe may be asked to submit such reports to their supervising officer during June that he may consolidate such reports. If you are the head of such a sub-committee and have submitted such a report to your supervising officer in the past year, you may freely disregard any silence further calls for reports from the [[Assistant Secretary]]Headquarters Staff by sending them a copy.</li>

<li>You are required asked to report your volunteer hours, expenses, and mileage to [[Headquarters Staff]] on a regular basis. Monthly is best, but so long as a report on one calendar year is submitted by 31 January of the next, no harm is done. Note that some offices have more stringent reporting requirements. Note too that reimbursement is subject to budget limitations, and occasionally to cash-flow challenges. Under those conditions, volunteers who make prompt, monthly reports will be paid first. Amounts left unreimbursed at year-end will be deducted from your dues. Note also that amounts under $4 may only be used as a credit (on dues or any other purchase or payment).</li>

<li>Chairmen of Standing Committees and [[Study Groups]] are authorized to appoint any Augustan Society member in [[Good Standing]] to their committee. To check if a member is in good standing, please contact Headquarters. It is far preferable to check before extending the invitation! Such appointments do not take effect until you notify Headquarters of your appointment and we receive word of their acceptance. Email is acceptable for this.</li>

<li>If you determine that the expertise your Committee needs is not available from the membership, as indicated by the lack of response to an annual advertisement for such in ''The [[AugustæumPresident]]'', you may appoint and [[Non-Member ConsultantsHeadquarters Staff]] to your Committee, provided that a majority of the Committee are ex officio members of the Society at all timescommittees. Should the number of Augustans fall too low They are not to balance be counted in the number calculation of Non-Member Consultants, you quorums or other voting issues. They must make either additional member appointments or dismiss sufficient non-members be copied on all communications sent to regain a member majorityyour whole committee. If yours This is a [[Review Committee]], done automatically if you use the Society email system (or will not be able to submit recommendations to the [[Board]] when you lack a member majority. Note that this restriction applies to all Committeesonce we get it fixed).</li>

<li>The [[President]] Chairmen are authorized to name a Vice-Chairman, and [[Headquarters Staff]] you are ex officio members of all committeesexpected to do so within your first year in office (save for positions necessarily located at Headquarters where such appointments would depend on finding a local volunteer). They You are not also expected to keep this Vice-Chairman fully informed so that he will be counted able to step in at need. This is important for ensuring the calculation mentioned in continuity of the previous itemCommittee's work. They must be copied on all communications sent One way to do so is to ask that others use your whole committeeSociety email address, which will (or should) copy your Vice-Chairman automatically. This If not, it is done automatically if your responsibility to send them a copy, just as it is that you use the Society copy (or more often BCC) them on all email systemsent in the performance of your work.</li>

<li>It is expected that in most cases, NonStudy Group [[Coordinators]] may name a Vice-Member Consultants will be strongly encouraged Coordinator according to join standards set by the Society. The Chairman will be credited as their sponsor if they are induced to join[[Dean of Studies]].</li>

<li>Chairmen are authorized to name a Vice-Chairman, and you are expected to do so within your first year in office (save for positions necessarily located at Headquarters where such appointments would depend on finding a local volunteer). You are also expected to keep this Vice-Chairman fully informed so that he Chairmen will be able asked to step in at needwhenever you are unavailable or unresponsive. This is important for ensuring the continuity of the Committee's work. One way not to do so is be used to ask that others use your Society email address, which will copy your Vice-avoid contacting a Chairman automatically. If not, it is your responsibility but only to send them a copy, just as it is ensure that you copy (or more often BCC) them on business continues despite all email sent in the performance of your workinterruptions that volunteer service is prone to.</li>

<li>Study Group [[Coordinators]] may name When a Chairman leaves office, the Vice-Coordinator according Chairman will be automatically promoted to standards set by Chairman if he has served in the [[Dean of Studies]]former capacity for at least one year. At other times, the President must appoint a new Chairman, which might be the Vice-Chairman, despite a short tenure.</li>

<li>Vice-Chairman will be asked to step in whenever If you are unavailable or unresponsive. This is not to be used to avoid contacting a Chairmanhave trouble finding appropriate members for your Committee, but only to ensure contact Headquarters, as they keep a file of Member interests that business continues despite all may suggest worthy candidates, the interruptions that volunteer service is prone to[[Webmaster]] maintains the "Help Wanted" list on the website, and the [[August&aelig;um Editor]] can place a want ad in ''[[August&aelig;um]]''.</li>

<li>If you have trouble finding appropriate members for your Committee, contact Headquarters, as they keep a file of While incidental expenses like postage and long distance will normally be covered by the [[Member Interest SurveysBudget]] that may suggest worthy candidates, the should your Committee need additional funding for any reason, you should work with [[Assistant Webmaster for ENSHeadquarters Staff]] maintains the "Help Wanted" list on the website, and the [[August&aelig;um EditorFinance Committee]] can place a want ad in ''(if active) to put your requests into the [[AugustæumBudget]]''. Do not delay "until the next budget cycle", as we have a permanent budget that can easily be edited at any time&mdash;the Budget is primarily a planning tool, and only secondarily a control mechanism.</li>

<li>While incidental expenses like postage and long distance will normally be covered by the [[Budget]], should your Committee need additional funding for any reason, you should work with [[Headquarters Staff]] and the [[Finance Committee]] to put your requests into each year's [[Budget]]. Do not delay "until the next budget cycle", as it is very often possible to make mid-year adjustments &mdash; the Budget is primarily a planning tool, and only secondarily a control mechanism.</li> <li>Email forwarding has been set up for your Committee's useis available through the main web site. These generally follow Contact the following formats: <ol type="1"> <li><''CommName''@augustansociety.org>Postmaster, which forwards to you and your Vice-Chairman, if any;</li> <li><''CommName''.comm@augustansociety.org>, which forwards to you and all members of your Committee, including the ex-officio members;</li> <li><''firstname.lastname''@augustansociety.net> will forward to the member named — note the .NET suffix on named emails. Such forwards are only set up for members who take a position on a committeeWebmaster, or on request; not all members have them. They will be added Headquarters for any member or non-member consultant upon request to the [[Postmaster]].</li> <li>Email addresses for the two senior [[Sub-Groups]] follow a slightly different format, which seeassistance.</li> </ol></li>

<li>We urge you and your committee members to use the Society email addressessystem. They help It helps avoid errors and omissions, make makes sure all are copied, and when email changes are reported to [[Headquarters]], delivery is automatically redirected.</li>

<li>If you appoint members to of your Committee who are offline, you must take personal responsibility to mail them copies of all online communications. Your expenses, and theirs in replying, may be reimbursed under your budget.</li>

<li>Unless you are also a [[Directors|Director]], you will not be expected to attend either [[Board]] meetings or the [[Annual Convention]], though we of course hope you attend the latter (at your expense, when held in person). You may occasionally be asked to join a Board meeting; these are normally held via teleconferencevideoconference, so the commitment is small (and any telephone charges associated fees will be reimbursed).</li>

<li>If your Committee wishes to meet at the [[Annual Convention]]when such ae held, please so inform [[Headquarters Staff]] as early as possible. Meeting space needs to be scheduled carefully to minimize expenses.</li>

<li>If your Committee wishes to meet via teleconference, [[Headquarters Staff]] will set this up. If they wish to meet via videoconference, the [[President]] or [[Secretary]] can set that up. A week's notice is suggested, as that will permit adequate notice to your members (including the ex-officio members). There is no charge for teleconferencing or videoconferencing other than individual's phone calls, and these can be reimbursed.</li>