<li>You are required to give an [[Annual Report]] of your Committee's activities and plans to the Board of Directors for the August Board meeting, and at such other times as the Board or President may request it. Annual reports are normally sent to Headquarters during the month of July, but sub-committees may be asked to submit such reports to their supervising officer during June that he may consolidate such reports. If you are the head of such a sub-committee and have submitted such a report to your supervising officer in the past year, you may silence further calls for reports from Headquarters Staff by sending them a copy.</li>
<li>You are '''required''' to report your volunteer hours, expenses, and mileage to [[Headquarters Staff]] on a regular basis. Monthly is best, but so long as a report on one calendar year is submitted by 31 January of the next, no harm is done. Note that some offices have more stringent reporting requirements. Note too that reimbursement is subject to budget limitations, and occasionally to cash-flow challenges. Under those conditions, volunteers who make prompt, monthly reports will be paid first. Amounts left unreimbursed at year-end can will be decucted deducted from your dues.</li>
<li>Chairmen of Standing Committees and [[Study Groups]] are authorized to appoint any Augustan Society member in [[Good Standing]] to their committee. To check if a member is in good standing, please contact Headquarters. It is far preferable to check before extending the invitation! Such appointments do not take effect until you notify Headquarters of your appointment and we receive word of their acceptance. Email is acceptable for this.</li>
<li>The [[President]] and [[Headquarters Staff]] are ex officio members of all committees. They are not to be counted in the calculation mentioned in the previous itemof quorums or other voting issues. They must be copied on all communications sent to your whole committee. This is done automatically if you use the Society email system (or will be once we get it fixed).</li>
<li>Chairmen are authorized to name a Vice-Chairman, and you are expected to do so within your first year in office (save for positions necessarily located at Headquarters where such appointments would depend on finding a local volunteer). You are also expected to keep this Vice-Chairman fully informed so that he will be able to step in at need. This is important for ensuring the continuity of the Committee's work. One way to do so is to ask that others use your Society email address, which will (or should) copy your Vice-Chairman automatically. If not, it is your responsibility to send them a copy, just as it is that you copy (or more often BCC) them on all email sent in the performance of your work.</li>
<li>Vice-Chairmen will be asked to step in whenever you are unavailable or unresponsive. This is not to be used to avoid contacting a Chairman, but only to ensure that business continues despite all the interruptions that volunteer service is prone to.</li>
<li>When a Chairman leaves office, the Vice-Chairman will be automatically promoted to Chairman if he has served in the former capacity for at least one year. At other times, the President must appoint a new Chairman, which might be the Vice-Chairman, despite a short tenure. <li>If you have trouble finding appropriate members for your Committee, contact Headquarters, as they keep a file of Member Interest Surveys that may suggest worthy candidates, the [[Webmaster]] maintains the "Help Wanted" list on the website, and the [[Augustæum Editor]] can place a want ad in ''[[AugustæumAugustæum]]''.</li>
<li>While incidental expenses like postage and long distance will normally be covered by the [[Budget]], should your Committee need additional funding for any reason, you should work with [[Headquarters Staff]] and the [[Finance Committee]] to put your requests into each year's [[Budget]]. Do not delay "until the next budget cycle", as it is very often possible to make mid-year adjustments — the Budget is primarily a planning tool, and only secondarily a control mechanism.</li>
<li>If members of your Committee are offline, you must take personal responsibility to mail them copies of all online communications. Your expenses, and theirs in replying, may be reimbursed under your budget.</li>
<li>Unless you are also a [[Directors|Director]], you will not be expected to attend either [[Board]] meetings or the [[Annual Convention]], though we of course hope you attend the latter (at your expense). You may occasionally be asked to join a Board meeting; these are normally held via teleconferencevideoconference, so the commitment is small (and any telephone charges will be reimbursed).</li>
<li>If your Committee wishes to meet at the [[Annual Convention]], please so inform [[Headquarters Staff]] as early as possible. Meeting space needs to be scheduled carefully to minimize expenses.</li>