Each Committee, [[Study Groups|Study Group]], and [[Sub-Groups|Sub-Group]] within The Augustan Society, Inc., needs a leader. These are variously titled ''Chairman'', ''Coordinator'', ''Moderator'',or ''Dean'', and some have specific titles that apply only to that group. Most Chairmen are appointed by the [[President]], but some are appointed by other officers or elected. All are referred to as ''Chairman'' and ''President'' on this page for simplicity.
These Chairmen all have similar duties. This page is an effort to make a list of them all in one convenient place. Chairmen are encouraged to make contributions, whether they are typos or complete rewrites.
<ol type="A">
<li>The President asks you to step down (sometimes by announcing a new Chairman, though that's very poor form);</li>
<li>You tender your resignation, which should go to the President (so he can appoint someone else) and to Headquarters (so they can take your name off the websiteweb site);</li>
<li>If you fail to submit an [[Annual Report]] in July, or fail to report your time and expenses for twelve consecutive months, you will be automatically removed — [[Headquarters Staff]] will send reminders so this last is unlikely to happen by surprise.); or</li>
<li>If you fail to maintain your membership in the Augustan Society. Note that while there is normally a 30-day grace period, the [[Board]] has at times eliminated grace periods or extended them. But best to assume that if dues aren't paid by 31 December (or such other deadline as may be published), you'll be out of office on the following day. You may of course be reappointed after restoring your membership to [[Good Standing]].
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<li>If yours is a standing committee or [[Study Groups|Study Group]], it will continue from year to year. If yours is an ad hoc committee (one formed for a specific short-term task), then it will end when the [[Board]] receives your final report or at the Board meeting following the next [[Annual Meeting]], unless extended.</li>
<li>You are required to give an [[Annual Report]] of your Committee's activities and plans to the Board of Directors for the August Board meeting, and at such other times as the Board or President may request it. Annual reports are normally sent to Headquarters during the month of July, but sub-committees maybe may be asked to submit such reports to their supervising officer during June that he may consolidate such reports. If you are the head of such a sub-committee and have submitted such a report to your supervising officer in the past year, you may freely disregard any silence further calls for reports from Headquarters Staffby sending them a copy.</li>
<li>You are '''required''' to report your volunteer hours, expenses, and mileage to [[Headquarters Staff]] on a regular basis. Monthly is best, but so long as a report on one calendar year is submitted by 31 January of the next, no harm is done. Note that some offices have more stringent reporting requirements. Note too that reimbursement is subject to budget limitations, and occasionally to cash-flow challenges. Under those conditions, volunteers who make prompt, monthly reports will be paid first. Amounts left unreimbursed at year-end can be decucted from your dues.</li>
<li>Chairmen of Standing Committees and [[Study Groups]] are authorized to appoint any Augustan Society member in [[Good Standing]] to their committee. To check if a member is in good standing, please contact Headquarters. It is far preferable to check before extending the invitation! Such appointments do not take effect until you notify Headquarters of your appointment and we receive word of their acceptance. Email is acceptable for this.</li>
<li>The [[President]] and [[Headquarters Staff]] are ex officio members of all committees. They are not to be counted in the calculation mentioned in the previous item. They must be copied on all communications sent to your whole committee. This is done automatically if you use the Society email system(or will be once we get it fixed).</li>
<li>Chairmen are authorized to name a Vice-Chairman, and you are expected to do so within your first year in office (save for positions necessarily located at Headquarters where such appointments would depend on finding a local volunteer). You are also expected to keep this Vice-Chairman fully informed so that he will be able to step in at need. This is important for ensuring the continuity of the Committee's work. One way to do so is to ask that others use your Society email address, which will (or should) copy your Vice-Chairman automatically. If not, it is your responsibility to send them a copy, just as it is that you copy (or more often BCC) them on all email sent in the performance of your work.</li>
<li>Study Group [[Coordinators]] may name a Vice-Coordinator according to standards set by the [[Dean of Studies]].</li>
<li>If your Committee wishes to meet at the [[Annual Convention]], please so inform [[Headquarters Staff]] as early as possible. Meeting space needs to be scheduled carefully to minimize expenses.</li>
<li>If your Committee wishes to meet via teleconference, [[Headquarters Staff]] will set this up. If they wish to meet via videoconference, the [[President]] can set that up. A week's notice is suggested, as that will permit adequate notice to your members (including the ex-officio members). There is no charge for teleconferencing or videoconferencing other than individual's phone calls, and these can be reimbursed.</li>
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