<li>You are required to give an [[Annual Report]] of your Committee's activities and plans to the Board of Directors for the August Board meeting, and at such other times as the Board or President may request it. Annual reports are normally sent to Headquarters during the month of July, but sub-committees may be asked to submit such reports to their supervising officer during June that he may consolidate such reports. If you are the head of such a sub-committee and have submitted such a report to your supervising officer in the past year, you may silence further calls for reports from Headquarters Staff by sending them a copy.</li>
<li>You are '''required''' asked to report your volunteer hours, expenses, and mileage to [[Headquarters Staff]] on a regular basis. Monthly is best, but so long as a report on one calendar year is submitted by 31 January of the next, no harm is done. Note that some offices have more stringent reporting requirements. Note too that reimbursement is subject to budget limitations, and occasionally to cash-flow challenges. Under those conditions, volunteers who make prompt, monthly reports will be paid first. Amounts left unreimbursed at year-end will be deducted from your dues. Note also that amounts under $4 may only be used as a credit (on dues or any other purchase or payment).</li>
<li>Chairmen of Standing Committees and [[Study Groups]] are authorized to appoint any Augustan Society member in [[Good Standing]] to their committee. To check if a member is in good standing, please contact Headquarters. It is far preferable to check before extending the invitation! Such appointments do not take effect until you notify Headquarters of your appointment and we receive word of their acceptance. Email is acceptable for this.</li>
<li>If you have trouble finding appropriate members for your Committee, contact Headquarters, as they keep a file of Member Interest Surveys that may suggest worthy candidates, the [[Webmaster]] maintains the "Help Wanted" list on the website, and the [[Augustæum Editor]] can place a want ad in ''[[Augustæum]]''.</li>
<li>While incidental expenses like postage and long distance will normally be covered by the [[Budget]], should your Committee need additional funding for any reason, you should work with [[Headquarters Staff]] and the [[Finance Committee]] (if active) to put your requests into each year's [[Budget]]. Do not delay "until the next budget cycle", as it is very often quite possible to make mid-year adjustments — the Budget is primarily a planning tool, and only secondarily a control mechanism.</li>
<li>Email forwarding has been set up for your Committee's use. These generally follow the following formats:
<li><''CommName''.comm@augustansociety.org>, which forwards to you and all members of your Committee, including the ex-officio members;</li>
<li><''firstname.lastname''@augustansociety.net> will forward to the member named — note the .NET suffix on named emails. Such forwards are only set up for members who take a position on a committee, or on request; not all members have them. They will be added for any member or non-member consultant upon request to the [[Postmaster]].</li>
<li>Email addresses for the two senior [[Sub-Groups]] ([[Order of the Augustan Eagle]] and [[Noble Company of the Rose]]) follow a slightly different format, which see.</li>
</ol></li>
<li>If members of your Committee are offline, you must take personal responsibility to mail them copies of all online communications. Your expenses, and theirs in replying, may be reimbursed under your budget.</li>
<li>Unless you are also a [[Directors|Director]], you will not be expected to attend either [[Board]] meetings or the [[Annual Convention]], though we of course hope you attend the latter (at your expense). You may occasionally be asked to join a Board meeting; these are normally held via videoconference, so the commitment is small (and any telephone charges associated fees will be reimbursed).</li>
<li>If your Committee wishes to meet at the [[Annual Convention]], please so inform [[Headquarters Staff]] as early as possible. Meeting space needs to be scheduled carefully to minimize expenses.</li>