Each Committee, [[Study Groups|Study Group]], and [[Sub-Groups|Sub-Group]] within The Augustan Society, Inc., needs a leader. These are variously titled ''Chairman'', ''CoordinatorDean'', ''ModeratorCoordinator'', or ''DeanModerator'', and some have specific titles that apply only to that group. Most Chairmen are appointed by the [[President]], but some are appointed by other officers or elected. All are referred to as ''Chairman'' and ''President'' on this page for simplicity.
These Chairmen all have similar duties. This page is an effort to make a list of them all in one convenient place. Chairmen are encouraged to make contributions, whether they are typos or complete rewrites.
<li>While incidental expenses like postage and long distance will normally be covered by the [[Budget]], should your Committee need additional funding for any reason, you should work with [[Headquarters Staff]] and the [[Finance Committee]] (if active) to put your requests into the [[Budget]]. Do not delay "until the next budget cycle", as we have a permanent budget that can easily be edited at any time—the Budget is primarily a planning tool, and only secondarily a control mechanism.</li>
<li>Email forwarding has been set up for your Committee's use. These generally follow is available through the following formats: <ol type="1"> <li><''CommName''@augustansocietymain web site.org>, which forwards to you and your Vice-Chairman, if any;</li> <li><''CommName''.comm@augustansociety.org>, which forwards to you and all members of your Committee, including Contact the ex-officio members;</li> <li><''firstname.lastname''@augustansociety.net> will forward to the member named — note the .NET suffix on named emails. Such forwards are only set up for members who take a position on a committee, or on request; not all members have them. They will be added for any member or non-member consultant upon request to the [[Postmaster]].</li> <li>Email addresses for the two senior [[Sub-Groups]] ([[Order of the Augustan Eagle]] and [[Noble Company of the Rose]]) follow a slightly different format, which see.</li> <li>CAUTION: The email forwarding system is not working correctly at present. A new system has been authorizedWebmaster, and is waiting or Headquarters for a Postmaster to be appointed. Until that time, the above email system will be kept online, but without any guarantee of proper functioningassistance.</li> </ol></li>
<li>We urge you and your committee members to use the Society email addressessystem. They help It helps avoid errors and omissions, make makes sure all are copied, and when email changes are reported to [[Headquarters]], delivery is automatically redirected.</li>
<li>Not all members with such email addresses actually receive email. Some are offline and some people just don't bother to read their email. You may wish to take the level of responsiveness into consideration when appointing and retaining members.</li>
<li>If members of your Committee are offline, you must take personal responsibility to mail them copies of all online communications. Your expenses, and theirs in replying, may be reimbursed under your budget.</li>
<li>Unless you are also a [[Directors|Director]], you will not be expected to attend either [[Board]] meetings or the [[Annual Convention]], though we of course hope you attend the latter (at your expense, when held in person). You may occasionally be asked to join a Board meeting; these are normally held via videoconference, so the commitment is small (and any associated fees will be reimbursed).</li>
<li>If your Committee wishes to meet at the [[Annual Convention]] when such ae held, please so inform [[Headquarters Staff]] as early as possible. Meeting space needs to be scheduled carefully to minimize expenses.</li>
<li>If your Committee wishes to meet via teleconference, [[Headquarters Staff]] will set this up. If they wish to meet via videoconference, the [[President]] or [[Secretary]] can set that up. A week's notice is suggested, as that will permit adequate notice to your members (including the ex-officio members). There is no charge for teleconferencing or videoconferencing other than individual's phone calls, and these can be reimbursed.</li>
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