The Secretary (or [[Assistant Secretary]]) should stay in regular communication with the Custodian and reassign the job if the Custodian appears to be in failing health or finances, thus to avoid a significant loss of insignia should he resign or fall ill without adequate arrangements having been made.
The Custodian will ship the insignia, along with a suitable letter of transmission, as directed by Headquarters, and for no other reason. The Custodian will thus not accept payments or provide refunds, that being done solely by [[Headquarters Staff]]. The letter of transmission may be a form letter, but it must at least include the identity and address of the recipient and the insignia being sent. A copy of all such letters (or a summary including inventory adjustments) must be sent for each month in which any insignia is shipped.
Like all other officers, the Custodian is to make an annual report to the [[Board]] via the [[Headquarters StaffAssistant Secretary]] each July.
The Custodian is advised that sending insignia outside the country normally requires a Customs Declaration be attached to the package. This is important to avoid delay or tax to the recipient.