Election for [[Directors]] of The Augustan Society, Inc., are held annually. Ballots may also include votes on Amendments to the [[By-Laws]] and any referenda the [[Board]] may see fit to delegate.
A [[Nominating Committee]] Chairman is selected each year. This is normally a Director, but may be any member of the Society in good standing[[Good Standing]]. Ineligible are those Directors leaving office the following August, and [[Headquarters Staff]].
The Nominating Committee Chairman may, but is not require to, name additional members in [[Good Standing]] to his committee. Non-members are not permitted.
The Nominating Committee will canvas the membership to secure a sufficient number of candidates for the election. The term "sufficient" here meaning at least one more candidate than there are vacancies. This canvas may be limited to email queries, as this will increase the probability of candidates being able to communicate online, increasing overall efficiency.
To accept nomination, candidates must agree to serve in writing (email is acceptable). They are also encouraged to submit a statement of not more than 100 words to be published with the ballot. Note that the [[Augustæum Editor]] is admonished to strictly edit for length. While it is hoped that time will permit a more gracious edit, he is permitted to do so by truncating statements to only the first 100 words submitted, provided he treats all submissions the same.
The Nominating Committee will report back to the Board by the [[Agendae|Agenda]] deadline (ten calendar days before the meeting) in time for their the June Board meeting with the names of the candidates nominated. At that time, Directors may nominate additional candidates, with the constraint that they must agree to serve in writing before the ballots must be printed, usually the last week July.
[[Headquarters Staff]] will print the statements received by the date of the June Board meeting, either on or with the ballots, or in an accompanying ''[[Augustæum]]''. No mention will be made of those candidates who did not submit a statement.
Headquarters Staff will print the ballots and mail them with the statements not later than 2 July to all Society members in [[Good Standing]].
Members must properly mark their ballots and return them to Headquarters not later than 1 August. A July postmark is not in itself sufficient; the ballot must be received at Headquarters by the deadline.
Headquarters Staff will arrange to have the ballots counted by non-members in time for the results to be announced at the [[Annual Meeting]] on 18 August.