In this modern age, a large fraction of the communications within The Augustan Society, Inc., and between the Society's various officers and the world at large, are conducted by email'''Email'''. This requires both a physical system for sending and receiving email, and the policies and procedures needed to keep it all working as intended.
Society email addresses are a desirable feature, but for maximum clarity and efficiency, they need to be assigned in a logical and consistent manner.
# * Officers — <''title''@augustansociety.org>, with most multi-word titles condensed to a single word where not confusing. Where a title is duplicated (as with Dean), words or acronyms are added for clarification.# * Committee Chairmen — <''name@augustansociety.org>, exceptions existing for chairmen with unique titles.# * Committees — <''name''.comm@augustansociety.org>, but a few exceptions exist, such as <finance@augustansociety.org> for the Finance Committee. These should probably be eliminated over time.# * Individuals — <''firstname.lastname''@augustansociety.net>. Hypenated names use the hyphen; apostrophes and spaces are dropped. For compound surnames without a hyphen, only the first is used. Prepositional surnames are condensed (thus Von Leden is given vonleden). Diacritical marks are omitted.# * Outside agencies — <''acronym''.c-o@augustansociety.com>, though this may soon be discontinued for lack of use.# * Lower case characters are to be used in all cases, and no punctuation other than periods and hyphens, and those only as described above.
This section offers advice, not admonitions. It should be adhered to by [[Headquarters Staff]], and is recommended for officers and chairmen.
# * Use Society email addresses where possible. (thus <webmaster@augustansociety.org> rather than <bruce.metcalf@augustansociety.net>, but either is preferable to use of a personal address.# * Use “Reply All” sparingly.# * If you feel you must send a message saying “thanks” or “understood”, limit that reply to the individual, not to a group or list.# * Use a salutation at the top.# * Do not start the message in the subject line and continue in the body.# * Except when writing to current members, identify yourself by full name, title, and the phrase “The Augustan Society, Inc.” in each email thread.# * If you want to confirm that the message has been seen, use the “read receipt” function; do not demand that your readers respond.# * The exception to the above is when official notice is being given and a reply is required. Use this only if a failure to respond would require a phone call or letter to be sent.