Changes

Motions and Resolutions of the Board are given a two-part number, with the first part being the meeting number where they are introduced and the second part being a serial number assigned at the time the Minutes are prepared. Thus the fourth Motion of meeting #333 would be Motion #333-4. Note that these may differ from the Motion numbers assigned in the Agenda, as additional Motions may be introduced during the meeting. The Motion to adopt the Consent Calendar is numbered in this same series; reference may then be made to the item number as a decimal, thus the sixth item at meeting #333 might be #333-1.6. Should a motion from a previous meeting be split, letter suffixes would be used, as #222-3A and #222-3B.

* A list of others present due to an invitation from the Board, or members attending without invitation (as is their right).

At the Annual Board Meeting, and some other meetings, this section is addedjust before the Roll Call. Contents might include:

When a long-serving and popular Officer or Director is deliberately retiring, it may be reasonable to adopt a Resolution of Thanks or Commendation. For exceptional cases, the honorary title of "Director Emeritas" may be voted.

Should the election have failed to elect enough Directors to fill all the vacancies, the Board may should then elect additional Directors.

The new or re-elected Directors are then introduced and installed by the (outgoing) [[Chairman]].

If a mail ballot was used to select the ''[[Magister Rosae]]'', it is appropriate for the Board to determine if they will confirm his election or not. If the [[Chief of the Order]] |Chief of the Order of the Augustan Eagle or ''Magister Rosae'' has officers ready to appoint, they may be confirmed on a single, separate vote. If any are objected to]], it is appropriate for the vote should be split Board to consider confirmation one at a timeconfirm their election.

* A Motion to adopt the [[Consent Calendar]]. The Consent Calendar is a tool to expedite the meeting by passing all non-controversial items in a single vote. Any member of the Board (and this courtesy may be extended to others present at the chair's discretion) may ask that any item be removed for discussion, and those items are then moved to the end of "“New Business"”. No vote on such removal may be taken.

* The Consent Calendar is normally presented in tabular form with three columns: Item number, Description, and Recommended Action. Typical actions might be Approved, Registered, Accepted, Recognized, Confirmed, Noted, Delisted, or "“Withdrawn for Discussion" ” as above, but this is not an exclusive list.

The minutes of the first meeting of the [[Board]] following the [[Annual Meeting]] (usually August) should include presentation of the [[Annual Report]] from all committees, standing, ad hoc, and of-the-whole as an attachment. At this meeting, it should also be noted which Committees lack a chairman or vice-chairman, and which chairmen are being removed for lack of report.

Reports should include only information, they should not technically include Motions, which should properly be placed under "New Business". That said, given the casual style generally followed, exceptions may be made if at the discretion of the chair so wishes.

''Note the correct term above, this is not "“Old Business".”'' This section should include Motions made at previous meetings that were tabled (either deliberately or by being skipped for whatever reason). The numbering for these motions should normally be the same as their first inclusion in previous minutes. They should be in numerical order, thus the oldest first. At times it may seem reasonable to split a motion when re-presenting. In such cases the parts should retain the original number followed by a capital letter (thus #300-2 would become #300-2A and #300-2B). Each motion must be Withdrawn, Approved, Rejected, Referred to Committee, or Tabled. Tabled motions may be tabled to a specific date, otherwise they return at the following regular meeting. Per ''Robert's Rules'', items may be Tabled Indefinitely, but this isn't necessary unless a motion has been seconded. Items ignored, skipped, or left unaddressed at adjournment for whatever reason are automatically tabled to the following regular meeting. 

The first item, when it has not been done, should be approval of the [[Budget]]. It hasn't been adopted at the Annual Board Meeting yet, but there's always hope.(Note: The current "permanent budget" must be reconfirmed each year.)

Motions affecting the schedule of meetings are technically appropriate here, but are normally placed under "“Closing Matters".”

This section has long been used to remind [[Directors]] of their obligations to submit reports, recruit new members, and even to admonish those who have failed to perform as required. The utility of this function is questionabledubious.

At the [[Annual Board Meeting]], it is appropriate a motion to set the schedule of meetings for the coming yearis appropriate.

A reminder of the next meeting of the [[Board]], agenda deadline, and of upcoming meetings of the [[Eagle Council]], [[Rose Council]], Rose [[Meeting in Chapter]], Sub-Committees of the Board, and meetings of the Board as a Committee-of-the-Whole, if any. This will constitute notice when the minutes are published.

Adjournment, which may be in memory of or in honor of an individual or group, usually in the event of their passingor achievement of some notable anniversary.