Reports should include only information, they should not technically include Motions, which should properly be placed under "New Business". That said, given the casual style generally followed, exceptions may be made if the chair so wishes.
==Sub-Group Business==
A Motion or motions to elect the Junior Officers is then appropriate, with the [[Secretary]] listed as having nominated the [[Assistant Secretary]] and the [[Treasurer]] the [[Assistant Treasurer]] and [[Investment Manager]], if any.
If a mail ballot was used to select the ''[[Magister Rosae]]'' for the year, it is appropriate for the Board to determine if they will confirm his election or not.
If the [[Chief of the Order]] of the Augustan Eagle or ''Magister Rosae'' has officers ready to appoint, they may be confirmed on a single, separate vote. If any are objected to, the vote should be split to consider confirmation one at a time.
==Closing Matters==
This section has long been used to remind [[Directors ]] of their obligations to submit reports, recruit new members, and even to admonish those who have failed to perform as required. The utility of this function is questionable.
At the [[Annual Board Meeting]], it is appropriate to set the schedule of meetings for the coming year.
At meetings other than the Annual Board Meeting, Motions to amend the meeting schedule are normally placed here.
A reminder of the next meeting of the [[Board]], agenda deadline, and of upcoming meetings of the [[Eagle Council]], [[Rose Council]], Rose [[Meeting in Chapter]], and meetings of the Board as a Committee-of-the-Whole, if any. This will constitute notice when the minutes are published.
Adjournment, which may be in memory of or honor of an individual or group, usually in the event of their passing.
The signature, name, and title of the person taking the minutes, normally the [[Assistant Secretary]].