The Nominating Committee will invite each candidate to submit a written [[Candidate Statement]] to be published with the [[Ballot]]. These must be delivered to Headquarters not later than 23 June. No extension to this deadline can be permitted. Candidate statements are not required, but have been found to be a large influence on the election of those not already on the Board.
Candidate Statements are limited to 100 words. Longer statements will be truncated at 100 words. Edited statements will be emailed to the candidates for possible revisionif time permits. Candidates who do not have email, but who send a self-addressed stamped envelope with their statement will be mailed edited statements if a week remains before the deadline.
The report of the Nominating Committee must be submitted to the Board at the regular June meeting; this is to say that the report must be submitted to Headquarters not less than ten calendar days before by the meetingAgenda deadline. Submitting in earlier months is permitted and encouraged.
The Nominating Committee is not a standing committee, thus the Chairman will continue in office only until he tenders his final report, resigns, or is removed. Removal at the end of the June Board meeting is automatic.
It is desirable that the Nominating Committee keep a file on members contacted. This will ease the task in successive years, and may well provide ideas for committee members or chairmen. Each outgoing Nominating Chairman is responsible for the transfer of this file to his successor (if the President has named one), or to Headquarters.