The file has been organized into four sections:
# By group, department, and committee -- — .ORG addresses are found here;# By the names of members and other participants -- — .NET addresses are found here;# By the names of companies to whom an email address has been assigned for the purpose of spam tracking — .COM addresses are found here;# Spam sections, organized by years collected -- — these are forwarded to a "bit bucket"(presently <bmetcalf2@yahoo.com>); and
# Catchall to direct mail to all three Society domains that are not found above, which route to the Postmaster for resolution.
Notices of appointments to office should be copied to the Postmaster so that he can make appropriate changes to this file. Note please that the first section should only forward to other .ORG addresses or to .NET member addresses, not directly to a private email address. Such private addresses should only be forwarded to in from the second section.
The Postmaster should be given sufficient access to the [[Membership Database]] that he can view, edit, and delete the email addresses of members and others listed there. He should also be given notice of new members, but it is not required that all members be listed in the second section. Present practice is to add them only when they are appointed to an office and might thus need a listing, or upon request. They are not routinely removed if they drop all offices.
The Spam section is probably the largest of these. To date, it's been the habit of the Postmaster to delete the oldest spam address each time he edits this file. New invalid addresses used only for spam are added as spam is received to them, usually daily.
The Society receives a very substantial amount of spam. Going through this to pluck out the few valid messages takes about ten minutes per daymore than 10% of the webmaster's hours. He is presently working on an improved spam filter to reduce this burden. The Postmaster is expected to do this nearly daily, with backups (or the Webmaster) being asked to cover for any extended absence.
==Email Server & Spam Filter==