Notes:
1] <ol><li>If the petition contains chivalric postnominals or titles, or if additaments are requested which are contingent on a noble title, these must first be approved by either the [[Chivalry Committee]] or [[Royalty & Nobility Committee]] as appropriate before the heraldic matters are considered. [[Headquarters Staff]] will generally evaluate requests for academic, learned society, and military postnominals. If the petition contains a claim for inherited arms, the genealogical evidence for such a right must first be evaluated by the [[Genealogy Committee]]. Additional fees may apply to these evaluations. If the petitioner elects not to have such titles, postnominals, or other honors mentioned on his [[Certificate of Arms Registration]], these approvals are not required.</li>
2] <li>It is expected that the [[Arms Chancellor]] will make such data available to all members of the [[Heraldry Committee]], including ex officio members, Heraldic Artists, and the chairmen of the Royalty & Nobility, Chivalry, Genealogy, Roll of Arms, and [[Online Armorial]] Committees.</li>
3] <li>The Arms Chancellor shall maintain a list within the file repository of all petitions in progress and their current status.</li>
4] <li>English-language blazons received from official governmental heraldic jurisdictions (England, Scotland, Ireland, Canada, and South Africa) will be given priority in cases of any conflict between various written blazons or between written blazons and submitted illustrations. In other cases of a conflict between blazons or between blazons and submitted illustrations, or as needed, the Justiciar General or one of his Vice-Justiciars will contact the petitioner to resolve such conflicts. This priority treatment does not extend to official or governmental registrations which are not in English because of the issues created by the need for translation.</li>
5] <li>The Heraldry Committee as a whole is not informed of or assigned work on the petition until the emblazonment and translation have been obtained.</li>
6] <li>The Heraldic Artist should be assigned the English blazon and should not be assigned work until the blazon and translation are complete and approved.</li>
7] <li>Minor revisions to the blazon, the illustration, or the certificate may be approved by the Justiciar General alone without formal Committee reconsideration or Board approval.</li>
8] <li>Although it need not be done on a routine basis, at any point in the process, the Justiciar General may correspond with the petitioner regarding the blazon or illustration submitted. This is more likely to be required if discrepancies or problem are encountered.</li>
9] <li>Heraldic Artists who are volunteers seated on the Heraldry Committee will normally recuse himself from a vote on artwork he has himself created.</li></ol>
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