<li>For each item that is not available, the Assistant Secretary will pull an original for scanning, unless the issue is marked as having been scanned.</li>
<li>Upon return to Headquarters, the Assistant Secretary will scan all originals needed, generating both PDF and OCR files. These will be uploaded transferred to the [[AugustanConvert YahooGroupDigitizing Study Group]] for processing.</li>
<li>The Assistant Secretary will print the remaining elements needed to fill the order, including covers for reprints. Some magazines published in the [[Augustan Society Omnibus]] may need covers designed.</li>
<li>When all items on the order are complete, the Assistant Secretary places the reprints prepare mailing labels and magazines along with the paper cover letter, stuff the order in the Inbox of the Assistant Treasurerinto a 9×12" envelope if possible, and prepare for mailing.</li>
<li>The Assistant Treasurer will double-check that When the order is complete and correct and prepare will not fit into a standard envelope, it will be placed in either a larger envelope or a box as seems appropriate, applying mailing labels and the cover letterprepared for mailing.</li>
<li>The Assistant Treasurer will stuff the order into a 9×12" envelope if possible, and prepare for mailing.</li> <li>When the order will not fit into a standard envelope, the order, including cover letter and mailing labels, is given to the Assistant Secretary to place in either a larger envelope or a box at his discretion, applying mailing labels and returning to the Assistant Treasurer, who will again prepare it for mailing.</li> <li>The annotated order form is placed in the files along with a copy of the cover letter and the order is mailed.</li>
</ol>
Note that this procedure is presently in its first draft and subject to change as experience dictates. It is also structured for the unique skills and willingness of the present Assistant Secretary and Assistant Treasurer. One would reasonably expect it to change, perhaps significantly, should personnel change.