At present, non-professional volunteer staff in the form of [[Consuls]] Bruce and Marta Metcalf are obliged to perform all work that must or should be done at [[Headquarters]], and entirely too much that doesn't depend on that location. This office will be discontinued on 31 December 2017, after which the work will fall to [[Headquarters Staff]]. Barring a move to a public Headquarters, this will not involve any immediate change in personnel.
There are two approaches to long-term staffing:
The first is to hire an [[Executive Director ]] with substantial skills (especially at fundraising Fundraising and membership developmentMembership Development), who would take over much of the responsibilities now assigned to the [[Board]]. While a common approach for larger organizations, this would not likely be affordable for our Society until and unless we increase our membership by several orders of magnitude.
The second is to hire an Office Manager , perhaps part-time, who would focus on the clerical and mechanical aspects of the work, leaving the Board and their appointees volunteers to carry the balance bulk of the work. This too is also likely beyond our present ability to fund, but is something we might achieve with only a doubling of the membership.
In both cases, they the [[Board]] will be expected need to oversee the work of the [[Headquarters Staff]], and a senior volunteer will need to oversee the work of other volunteers, both on- and off-site, possibly in the form of a Volunteer Coordinator. Finding a candidate who can do so constructively will be essential, and close monitoring during their first years will be needed to ensure we have chosen well.
'''Proposal: The Society should move to document all of the tasks and procedures employed to the degree that a reasonably competent person might be able to follow such procedures to good effect, notwithstanding that some tasks may require specialized knowledge or skills.'''
'''Proposal: The Society should move to transfer all responsibilities presently held by Consuls that do not benefit from being performed at Headquarters to other volunteersabove is the primary aim of this Wiki, but few are participating, resulting in slow progress.'''
Consuls are concerned that their cloistered existence may blind them to the wants and needs of the membership. Given that the Directors have chosen not to participate in discussions of Society issues outside of Board meetings, and that Consuls have no proper voice there, an alternative means of staying in touch with the membership would be valuable.
The challenge of our limited Headquarters Staff is exacerbated by asking them to do things that do not benefit from being done at Headquarters. While mail and back issue sales (to pick just two examples) do so benefit, many activites now performed there do not. The best way to increase efficiency at Headquarters, therefore, is to transfer as many non-local activities as possible to off-site volunteers. '''Proposal: The Society should remove the ban on the Consuls' organization of an transfer all responsibilities presently performed at [[Advisory CouncilHeadquarters]] that do not benefit from being done there to permit interested Officers and Members to debate matters of Society business with the end of developing improved processes and proposals for the Boardoff-site volunteers.'''
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