Difference between revisions of "Administration Vision"
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Revision as of 16:56, 1 February 2015
Administrative Structure
At present, the administrative structure of the Society is in the process of being normalized by efforts of Consuls.
- The membership elects the members of the Board of Directors
- The Board of Directors elects from its number the senior Officers, and from the membership elects the minor officers.
- The Board contracts with the Consuls for facilities and services.
- The President names the Chairmen of all committees, whether of the Board or of the Membership.
- Committee Chairmen name the members of their committees, some of which may be non-members.
- The Order of the Augustan Eagle is headed by the President, who names the officers from that group's membership, with Board confirmation.
- The Noble Company of the Rose is headed by a Magister Rosae who is elected from that groups membership by those members, with Board confirmation.
- The officers of the Noble Company of the Rose are named by the Magister Rosae, with Board confirmation.
There exist a variety of other structures that might be worth consideration:
- Strong Executive Director, with a weak Board whose duties are reduced to contracting with the Executive Director.
- Strong Board of Directors, with a weak staff, headed perhaps by an Office Manager.
- Shared power between the Board of Directors and an Executive Director (similar to the present situation).
In future, the Society needs a structure that is not dependent upon one or two people. There are three non-exclusive ways to approach this state:
- Delegate duties as widely as possible, avoiding concentration of unrelated duties in any individual.
- Document the process and procedures of each role in sufficient detail that a competent individual (with appropriate subject knowledge) would know how to proceed.
- Identify mission-critical tasks and hire them done, either by outsourcing or hiring staff.
