==[[Agendae]]==
The [[Assistant Secretary]] will receive motions, resolutions, newsworthy items, and suggestions up to ten calendar days before the date of each called meeting of the [[Board]], and assemble them into a draft Agenda, identifying in each case the [[Directors|Director]] or other officer who might have suggested consideration of each.
Should the [[President]] so request, draft Agendae will be submitted to him for review and possible amendment before it is sent to the [[Directors]]. The President will reply with such additions, deletions, and changes as he feels necessary and appropriate, save that motions and resolutions submitted by other Directors in writing will remain. (Though they may have amendments suggested.)
The Assistant Secretary will send the final Agenda to all [[Directors]] not later than seven days 24 hours before the scheduled meeting, and preferably earlier.
Most Directors will receive the Agenda by email (read receipt requested). Those offline, or who have asked for hard copy, may receive it by fax or mail as well.
==[[Minutes]]==
Minutes will be taken of every meeting. Officially this is the responsibility of the [[Secretary]], but is usually undertaken by delegated to the [[Assistant Secretary]]. In their absence, the Chair must appoint someone (Board member or not) to take minutes before the meeting may proceed.
It is the tradition and practice of the Society that no record is made of who moved or seconded motions, nor of the vote; it is simply stated that the motion passed or failed. If any [[Directors|Director]] should object, a record shall be made. Such records may be note of abstention, a vote by count, or a roll-call vote. Of these, only notes of abstentions are used with any frequency, and those most commonly to avoid the appearance of a conflict of interest.