Collection Development Grant
The Augustan Society, Inc., having received and accepted a Collection Development Grant, should properly set up documentation of the grant's rules, restrictions, and Society procedures.
The grantee will supplement the budget allocation for collection development to the extent needed up to a maximum of $500 in each calendar year.
The amount of $100 for the purchase of new books or serials is allocated to each of the five major topical departments of the Society:
- Chivalry Department under the Chivalry Department Chairman
- Genealogy Department under the Genealogy Department Chairman
- Heraldry Department under the Justiciar General
- History Department under the History Department Chairman
- Royalty & Nobility Department under the Royalty & Nobility Department Chairman
Eligible books must have been published not earlier than 2006, not be in the Library Catalog, and be suitable for a scholarly library like ours. The Librarian is willing to consult on the suitability of a proposed purchase, but will not make purchase recommendations.
Purchases may either be made by the various Department Heads, or by submitting a purchase suggestion to Headquarters, who will group them together to reduce shipping costs.
Should a Department Head find a willing reviewer, books may be drop-shipped directly to them. Books for review must be received at the Library; else a bill will be presented. Reviewers who elect not to review a book will not be penalized.
Both the cost of the books and shipping fees, including the costs of shipping to or from reviewers, will be charged to the account of the respective Departments. Books that receive an acceptable review received not less than six months after receipt will have one-half the cost of the book (exclusive of shipping) refunded to the Department's account.
Departments that spend less than their entire allotment will have that amount roll over into the following grant year (presuming the grant is continued). Departments that spend more than their allotment will carry the surplus into the foollowing grant year (reducing their allotment by that amount).
Departments who spend nothing will find their allotment divided by amount the other Departments in the following grant year.
Departments who wish to share the cost of a crossover book (one with appeal to both topics) may do so, the formula for charge distribution being at their discretion.
The grantor wants an annual review so they may decide on whether to continue or modify the grant. Thus Department Heads are encouraged to place their book orders early in the year, though no deadline will be set.
