Changes

Each Committee, [[Study Groups|Study Group]], and [[Sub-Groups|Sub-Group]] within The Augustan Society, Inc., needs a leader. These are variously titled ''Chairman'', ''CoordinatorDean'', ''ModeratorCoordinator'',or ''DeanModerator'', and some have specific titles that apply only to that group. Most Chairmen are appointed by the [[President]], but some are appointed by other officers or elected. All are referred to as ''Chairman'' and ''President'' on this page for simplicity.

<li>You tender your resignation, which should go to the President (so he can appoint someone else) and to Headquarters (so they can take your name off the websiteweb site);</li>

<li>If you fail to maintain your membership in the Augustan Society. Note that while there is normally a 30-day grace period, the [[Board]] has at times eliminated grace periods or extended them. But best to assume that if dues aren't paid by 31 December (or such other deadline as may be published), you'll be out of office on the following day. You may of course be reappointed after restoring your membership to [[Good Standing]].

<li>You are required to give an [[Annual Report]] of your Committee's activities and plans to the Board of Directors for the August Board meeting, and at such other times as the Board or President may request it. Annual reports are normally sent to Headquarters during the month of July, but sub-committees maybe may be asked to submit such reports to their supervising officer during June that he may consolidate such reports. If you are the head of such a sub-committee and have submitted such a report to your supervising officer in the past year, you may freely disregard any silence further calls for reports from Headquarters Staffby sending them a copy.</li>

<li>You are '''required''' asked to report your volunteer hours, expenses, and mileage to [[Headquarters Staff]] on a regular basis. Monthly is best, but so long as a report on one calendar year is submitted by 31 January of the next, no harm is done. Note that some offices have more stringent reporting requirements. Note too that reimbursement is subject to budget limitations, and occasionally to cash-flow challenges. Under those conditions, volunteers who make prompt, monthly reports will be paid first. Amounts left unreimbursed at year-end will be deducted from your dues. Note also that amounts under $4 may only be used as a credit (on dues or any other purchase or payment).</li>

<li>If you determine that the expertise your Committee needs is not available from the membership, as indicated by the lack of response to an annual advertisement for such in ''The [[AugustæumPresident]]'', you may appoint and [[Non-Member ConsultantsHeadquarters Staff]] to your Committee, provided that a majority of the Committee are ex officio members of the Society at all timescommittees. Should the number of Augustans fall too low They are not to balance be counted in the number calculation of Non-Member Consultants, you quorums or other voting issues. They must make either additional member appointments or dismiss sufficient non-members be copied on all communications sent to regain a member majorityyour whole committee. If yours This is a Review Committee done automatically if you use the Society email system (one that reviews petitions and makes recommendations to the Board for recognition or registration), you will not be able to submit recommendations to the [[Board]] when you lack a member majority. Note that this restriction applies to all Committees and all recommendationsonce we get it fixed).</li>

<li>The [[President]] and [[Headquarters Staff]] are ex officio members of all committees. They are not to be counted in the calculation mentioned in the previous item. They must be copied on all communications sent to your whole committee. This is done automatically if you use the Society email system.</li> <li>It is expected that in most cases, Non-Member Consultants will be strongly encouraged to join the Society. The Chairman will be credited as their sponsor if they are induced to join.</li> <li>Chairmen are authorized to name a Vice-Chairman, and you are expected to do so within your first year in office (save for positions necessarily located at Headquarters where such appointments would depend on finding a local volunteer). You are also expected to keep this Vice-Chairman fully informed so that he will be able to step in at need. This is important for ensuring the continuity of the Committee's work. One way to do so is to ask that others use your Society email address, which will (or should) copy your Vice-Chairman automatically. If not, it is your responsibility to send them a copy, just as it is that you copy (or more often BCC) them on all email sent in the performance of your work.</li>

<li>If you have trouble finding appropriate members for your Committee, contact Headquarters, as they keep When a file of Member Interest Surveys that may suggest worthy candidatesChairman leaves office, the [[Webmaster]] maintains Vice-Chairman will be automatically promoted to Chairman if he has served in the "Help Wanted" list on former capacity for at least one year. At other times, the websitePresident must appoint a new Chairman, and which might be the [[August&aelig;um Editor]] can place Vice-Chairman, despite a want ad in ''[[Augustæum]]''short tenure.</li>

<li>While incidental expenses like postage and long distance will normally be covered by the [[Budget]], should If you have trouble finding appropriate members for your Committee need additional funding for any reason, you should work with contact Headquarters, as they keep a file of Member interests that may suggest worthy candidates, the [[Headquarters StaffWebmaster]] maintains the "Help Wanted" list on the website, and the [[Finance CommitteeAugust&aelig;um Editor]] to put your requests into each yearcan place a want ad in ''s [[BudgetAugust&aelig;um]]. Do not delay "until the next budget cycle", as it is very often possible to make mid-year adjustments &mdash; the Budget is primarily a planning tool, and only secondarily a control mechanism''.</li>

<li>Email forwarding has been set up for While incidental expenses like postage and long distance will normally be covered by the [[Budget]], should your Committee's use. These generally follow the following formats: <ol type="1"> <li><''CommName''@augustansociety.org>need additional funding for any reason, which forwards to you should work with [[Headquarters Staff]] and your Vice-Chairman, the [[Finance Committee]] (if any;</li> <li><''CommName''.comm@augustansociety.org>, which forwards active) to you and all members of put your Committee, including requests into the ex-officio members;</li> <li><''firstname[[Budget]].lastname''@augustansociety.net> will forward to Do not delay "until the member named — note the .NET suffix on named emails. Such forwards are only set up for members who take a position on a committeenext budget cycle", or on request; not all members as we have them. They will a permanent budget that can easily be added for edited at any member or non-member consultant upon request to time&mdash;the [[Postmaster]]Budget is primarily a planning tool, and only secondarily a control mechanism.</li> <li>Email addresses forwarding for your Committee is available through the two senior [[Sub-Groups]] follow a slightly different formatmain web site. Contact the Postmaster, which seeWebmaster, or Headquarters for assistance.</li> </ol></li>

<li>We urge you and your committee members to use the Society email addressessystem. They help It helps avoid errors and omissions, make makes sure all are copied, and when email changes are reported to [[Headquarters]], delivery is automatically redirected.</li>

<li>Unless you are also a [[Directors|Director]], you will not be expected to attend either [[Board]] meetings or the [[Annual Convention]], though we of course hope you attend the latter (at your expense, when held in person). You may occasionally be asked to join a Board meeting; these are normally held via teleconferencevideoconference, so the commitment is small (and any telephone charges associated fees will be reimbursed).</li>

<li>If your Committee wishes to meet at the [[Annual Convention]]when such ae held, please so inform [[Headquarters Staff]] as early as possible. Meeting space needs to be scheduled carefully to minimize expenses.</li>

<li>If your Committee wishes to meet via teleconference, [[Headquarters Staff]] will set this up. If they wish to meet via videoconference, the [[President]] or [[Secretary]] can set that up. A week's notice is suggested, as that will permit adequate notice to your members (including the ex-officio members). There is no charge for teleconferencing or videoconferencing other than individual's phone calls, and these can be reimbursed.</li>