Each Committee, [[Study Groups|Study Group]], and [[Sub-Groups|Sub-Group]] within The Augustan Society, Inc., needs a leader. These are variously titled ''Chairman'', ''CoordinatorDean'', ''ModeratorCoordinator'', or ''DeanModerator'', and some have specific titles that apply only to that group. Most Chairmen are appointed by the [[President]], but some are appointed by other officers or elected. All are referred to as ''Chairman'' and ''President'' on this page for simplicity.
These Chairmen all have similar duties. This page is an effort to make a list of them all in one convenient place. Chairmen are encouraged to make contributions, whether they are typos or complete rewrites.
<li>You are required to give an [[Annual Report]] of your Committee's activities and plans to the Board of Directors for the August Board meeting, and at such other times as the Board or President may request it. Annual reports are normally sent to Headquarters during the month of July, but sub-committees may be asked to submit such reports to their supervising officer during June that he may consolidate such reports. If you are the head of such a sub-committee and have submitted such a report to your supervising officer in the past year, you may silence further calls for reports from Headquarters Staff by sending them a copy.</li>
<li>You are '''required''' asked to report your volunteer hours, expenses, and mileage to [[Headquarters Staff]] on a regular basis. Monthly is best, but so long as a report on one calendar year is submitted by 31 January of the next, no harm is done. Note that some offices have more stringent reporting requirements. Note too that reimbursement is subject to budget limitations, and occasionally to cash-flow challenges. Under those conditions, volunteers who make prompt, monthly reports will be paid first. Amounts left unreimbursed at year-end will be deducted from your dues. Note also that amounts under $4 may only be used as a credit (on dues or any other purchase or payment).</li>
<li>Chairmen of Standing Committees and [[Study Groups]] are authorized to appoint any Augustan Society member in [[Good Standing]] to their committee. To check if a member is in good standing, please contact Headquarters. It is far preferable to check before extending the invitation! Such appointments do not take effect until you notify Headquarters of your appointment and we receive word of their acceptance. Email is acceptable for this.</li>
<li>When a Chairman leaves office, the Vice-Chairman will be automatically promoted to Chairman if he has served in the former capacity for at least one year. At other times, the President must appoint a new Chairman, which might be the Vice-Chairman, despite a short tenure.
<li>If you have trouble finding appropriate members for your Committee, contact Headquarters, as they keep a file of Member Interest Surveys interests that may suggest worthy candidates, the [[Webmaster]] maintains the "Help Wanted" list on the website, and the [[Augustæum Editor]] can place a want ad in ''[[Augustæum]]''.</li>
<li>While incidental expenses like postage and long distance will normally be covered by the [[Budget]], should your Committee need additional funding for any reason, you should work with [[Headquarters Staff]] and the [[Finance Committee]] (if active) to put your requests into each year's the [[Budget]]. Do not delay "until the next budget cycle", as it is very often possible to make mid-year adjustments we have a permanent budget that can easily be edited at any time— the Budget is primarily a planning tool, and only secondarily a control mechanism.</li>
<li>Email forwarding has been set up for your Committee's useis available through the main web site. These generally follow Contact the following formats: <ol type="1"> <li><''CommName''@augustansociety.org>Postmaster, which forwards to you and your Vice-Chairman, if any;</li> <li><''CommName''.comm@augustansociety.org>, which forwards to you and all members of your Committee, including the ex-officio members;</li> <li><''firstname.lastname''@augustansociety.net> will forward to the member named — note the .NET suffix on named emails. Such forwards are only set up for members who take a position on a committeeWebmaster, or on request; not all members have them. They will be added Headquarters for any member or non-member consultant upon request to the [[Postmaster]].</li> <li>Email addresses for the two senior [[Sub-Groups]] follow a slightly different format, which seeassistance.</li> </ol></li>
<li>We urge you and your committee members to use the Society email addressessystem. They help It helps avoid errors and omissions, make makes sure all are copied, and when email changes are reported to [[Headquarters]], delivery is automatically redirected.</li>
<li>Not all members with such email addresses actually receive email. Some are offline and some people just don't bother to read their email. You may wish to take the level of responsiveness into consideration when appointing and retaining members.</li>
<li>If members of your Committee are offline, you must take personal responsibility to mail them copies of all online communications. Your expenses, and theirs in replying, may be reimbursed under your budget.</li>
<li>Unless you are also a [[Directors|Director]], you will not be expected to attend either [[Board]] meetings or the [[Annual Convention]], though we of course hope you attend the latter (at your expense, when held in person). You may occasionally be asked to join a Board meeting; these are normally held via videoconference, so the commitment is small (and any telephone charges associated fees will be reimbursed).</li>
<li>If your Committee wishes to meet at the [[Annual Convention]]when such ae held, please so inform [[Headquarters Staff]] as early as possible. Meeting space needs to be scheduled carefully to minimize expenses.</li>
<li>If your Committee wishes to meet via teleconference, [[Headquarters Staff]] will set this up. If they wish to meet via videoconference, the [[President]] or [[Secretary]] can set that up. A week's notice is suggested, as that will permit adequate notice to your members (including the ex-officio members). There is no charge for teleconferencing or videoconferencing other than individual's phone calls, and these can be reimbursed.</li>
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