DECLARATION AND AGREEMENT OF CONSULSHIP FOR 2015
The Board of Directors of The Augustan Society, Inc., does hereby name Bruce A. Metcalf and Marta Metcalf to be Consuls of the Society for the year 2015.
The Consuls shall provide space in their home for such work of the Society as they may conduct, and the equipment and supplies they deem necessary to the performance of those tasks. In compensation for their housing of Society headquarters since 2007, Consuls shall receive an honorarium in the amount of $1000, payable before the end of 2015. Consuls shall also be reimbursed for such expenses as they incur for the benefit of the Society, within the limits of budgets and policies established by the Board, in the manner defined by established procedures, save that pro-rated expenses for utilities and maintenance of their home are agreed to have been covered by the honorarium. They may also be reimbursed for commuting from their home to Society headquarters, should that cost exceed the amount of their honorarium.
Consuls will also undertake specific duties, including: personal attendance by at least one Consul at each meeting of the Board of Directors, Executive Committee, and the Councils of the Order of the Augustan Eagle and the Noble Company of the Rose, such regular meetings to occur on not more than fourteen (14) dates, the entire Annual Convention being considered one date. One or both will serve as: Editor-in-Chief of the Society’s publications and websites, Librarian, Administrator for all Society sub-groups, and Museum Director, unless they appoint others to these posts with the concurrence of the President. They may contract for such products, services, and facilities as may be required. It is agreed that this list is neither comprehensive nor exclusive, and that the Board and Consuls may add, modify, or delete duties as the needs of the Society dictate. The Board may also adopt from time to time policies, priorities, and procedures to direct the activities of the Consuls.
Consuls will handle monies paid to or from the Society, depositing or disbursing same as directed, and performing such bookkeeping and accounting as are reasonable and appropriate. Budgeting, fundraising, and management of investments will be the responsibility of the Board of Directors, the Treasurer, and such others as they may see fit to appoint.
The title of Consul not being widely understood outside the Society, the Consuls may style themselves as appropriate for various communications, with preference given to titles descriptive of each activity or communication. Titles such as Executive Director, Business Manager, Director of Finance, Agent, Editor-in-Chief, Librarian, and the like may be employed as appropriate, subject to the delegation of such titles to others.
The Society and the Consuls shall indicate their consent to this agreement by affixing the signatures of the President of the Society and the Consuls below. The appointment of Consulship shall begin on the first day of 2015 and shall continue through the last day of that year, save that the Board and each Consul may terminate their Consulship upon thirty (30) days notice to the others, or upon no notice if done for just cause. This constitutes the sole contract between the parties.
Presently pending signature, the parties are continuing as if this contract was already in force, and have been since 1 January 2015.