Nominating Committee
Each year, a Nominating Committee Chairman is selected to lead the Nominating Committee in the selection of a slate of candidates to propose to the Board of Directors of The Augustan Society, Inc.
The Nominating Committee Chairman may be elected by the Board, if they so desire, and if they do so between the August and December Board meetings. Otherwise the President will appoint the chairman. In the former case, he can only be removed by resolution of the Board. In the latter, he serves at the pleasure of the President.
The Nominating Committee Chairman may appoint such Society members (in good standing) as he sees fit, to serve at his pleasure, or he may conduct business as a committee of one. If there are more than one members, he will need to hold at least one meeting for the Committee to vote out their recommended slate.
The Committee must obtain the written agreement to stand for election and serve as a Director from each candidate, and this agreement must be submitted to Headquarters not later than the Agenda deadline for the June Board meeting. Such agreements may be withdrawn up to the time the ballots are printed, usually the last week of June.
The Committee will invite each candidate to submit a written Candidate Statement to be published with the Ballot. These must be delivered to Headquarters not later than 23 June. No extention to this deadline can be permitted.
Candidate Statements are limited to 100 words. Statements of 101 to 110 words will be edited for length. Longer statements will be truncated at 100 words. If there is at least a week before the deadline, edited statements will be emailed to the candidates for possible revision. Candidates who do not have email, but who send a self-addressed stamped envelope with thier statement will be mailed edited statements if two weeks remain before the deadline.
The report of the Nominating Committee must be submitted to the Board at the regular June meeting; this is to say that the report should be submitted to Headquarters not less than ten calendar days before the meeting.
The Nominating Committee is a standing committee, thus the Chairman will continue in office until he resigns or is removed by the appointing agency.
It is desirable that the Nominating Committee keep a file on members contacted. This will ease the task in successive years, and may well provide ideas for committee members or chairmen. Each outgoing Nominating Chairman is responsible for the transfer of this file to his successor, or to Headquarters if no successor is immediately named.
