Difference between revisions of "Meeting in Chapter"

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The [[Noble Company of the Rose]], a dependency of The Augustan Society, Inc., normally meets "in chapter" once per year at the call of the ''[[Magister Rosae]]''. These meetings have traditionally be held in person, and at the [[Chapel of the Rose]] when such exists. In 2015, after some years of no meetings, one was called via teleconference. (It is yet to be seen how well this works.)
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The [[Noble Company of the Rose]], a dependency of The Augustan Society, Inc., theoretically meets "in chapter" once per year at the call of the ''[[Magister Rosae]]''. While it would be preferred that these meetings be held in person at the [[Chapel of the Rose]], such is not always possible or practical. The 2021 Meeting will be held by videoconference, and this may become the preferred site, at least until a Rose Chapel is again available.
  
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Attendance at Meetings in Chapter are intended to include all members of the Noble Company. Knights, Dames, Esquires, and Associates are seated as voting members. Honorary Knights, Honorary Dames, and Associates are seated as non-voting members.  
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Attendance at '''Meetings in Chapter''' are intended to include all members of the Noble Company. Knights, Dames, and Esquires are welcomed, as are Honorary Knights, Honorary Dames, and Associates.  
  
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Those Knights, Dames, Esquires, and Associates members unable to attend are expected to send an "absence fee" to their church or a worthy charity. The Augustan Society has been that charity for some members in some years, but it is most definitely ''not'' a requirement that it be the charity selected. The amount of the absence fee is determined by each member, but is normally expected to be greater than the sum of Augustan Society and Noble Company dues.
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Those Knights, Dames, Esquires, and Associate members unable to attend are expected to send an "absence fee" to their church or a worthy charity. The Augustan Society or the Noble Company of the Rose have been that charity for some members, but there is neither requirement nor expectation that one of these be the charity selected. The amount of the absence fee is determined by each member, but is normally expected to be greater than the annual oblation to the Noble Company.
  
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No written history exists about the conduct of Meetings in Chapter, thus what follows is the proposal of the [[Rose Administrator]]. It is expected that this will be amended and approved by the ''Magister Rosae'' before the next meeting:
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No written history exists about the conduct of Meetings in Chapter, thus the Noble Company today is faced with building on what memories exist in the minds of senior members.
  
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The meeting is called to order by the ''Magister Rosae'' who will either serve as the chair of the meeting or pass the gavel to another member. In the absence of the ''Magister Rosae'', the Lieutenant ''Magister Rosae'' will preside.
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The meeting is under the direction of the ''Magister Rosae''. In the absence of the ''Magister Rosae'', the Lieutenant ''Magister Rosae'' would preside.
  
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The [[Rose Chancellor]] — or if he prefers, the Rose Administrator — will take such minutes as may be felt necessary. Such minutes taken by the Rose Administrator will be submitted to the [[Rose Council]]. Any report of the meeting to the membership will be the responsibility of the Rose Chancellor.
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The only item of business that must come before the body is the election of the ''Magister Rosae'' for the following year. Caucusing may be done at such length as the chair may permit. Voting will be by secret ballot when meeting in person. To preserve secret balloting when meeting via teleconference, an election teller or tellers will be named with a separate telephone number or email address to which votes may be sent.
  
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The [[Rose Receiver General]] — or if he prefers, the [[Rose Assistant Receiver General]] or Rose Administrator — will call the roll of voting members and report the count of those present and those eligible. From this may be determined the quorum, which is a simple majority of the voting members.
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Election of the ''Magister Rosae'' requires a majority of the votes cast. As a result, multiple ballots may be required. All ballots and records of vote counts are to be destroyed immediately following the meeting.
  
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The only item of business that must come before the body is the election of the ''Magister Rosae'' for the following year. Caucusing may be done at such length as the chair may permit. Voting will be by secret ballot when meeting in person. To preserve secret balloting when meeting via teleconference, an election teller or tellers will be named with a separate telephone number and email address to which votes are to be sent.
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Should there be no Meeting in Chapter announced by 30 April of each year, or if the meeting fails obtain a quorum, or if they should fail to elect a ''Magister Rosae'', then the [[Rose Assistant Chancellor]] will conduct an election by mail. It is recommended that such meetings be called between October (Rose Day) and the end of April so that the Noble Company's ballots may share a mailing with the Society's ballots.
  
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Election of the ''Magister Rosae'' requires a majority of the votes cast. As a result multiple ballots may be required. All ballots are to be destroyed immediately following the meeting.
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The new ''Magister Rosae'' will be installed immediately following his confirmation by the [[Board]], unless the previous ''Magister Rosae'' or Lieutenant ''Magister Rosae'' is elected, in which case confirmation may be presumed and they are installed immediately.
  
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The new ''Magister Rosae'' will be installed immediately following his confirmation by the [[Board]], unless the previous ''Magister Rosae'' or Lieutenant ''Magister Rosae'' is elected, in which case they are installed immediately.
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Activities of a ceremonial or religious nature may be included in the event at the discretion of the ''Magister Rosae'', pending adoption of guidelines.
  
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Other items of business that may come before the body are:
 
  
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* Elevation of a former ''Magister Rosae'' to the rank of ''Magister Rosae'' Emeritus.
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* Proposal of amendments to the Charter and By-Laws of the Noble Company.
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* Adoption of resolutions to the Rose Council, asking them to consider various matters.
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* Adoption of resolutions of thanks, commendation, etc. as may seem appropriate.
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Note that authority for other matters of business, including action on the proposals and resolutions, are retained by the Rose Council.
 
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Other items of a ceremonial or religious nature may also be included in the event at the discretion of the ''Magister Rosae''.
 
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Latest revision as of 12:02, 14 March 2021

The Noble Company of the Rose, a dependency of The Augustan Society, Inc., theoretically meets "in chapter" once per year at the call of the Magister Rosae. While it would be preferred that these meetings be held in person at the Chapel of the Rose, such is not always possible or practical. The 2021 Meeting will be held by videoconference, and this may become the preferred site, at least until a Rose Chapel is again available.

Attendance at Meetings in Chapter are intended to include all members of the Noble Company. Knights, Dames, and Esquires are welcomed, as are Honorary Knights, Honorary Dames, and Associates.

Those Knights, Dames, Esquires, and Associate members unable to attend are expected to send an "absence fee" to their church or a worthy charity. The Augustan Society or the Noble Company of the Rose have been that charity for some members, but there is neither requirement nor expectation that one of these be the charity selected. The amount of the absence fee is determined by each member, but is normally expected to be greater than the annual oblation to the Noble Company.

No written history exists about the conduct of Meetings in Chapter, thus the Noble Company today is faced with building on what memories exist in the minds of senior members.

The meeting is under the direction of the Magister Rosae. In the absence of the Magister Rosae, the Lieutenant Magister Rosae would preside.

The only item of business that must come before the body is the election of the Magister Rosae for the following year. Caucusing may be done at such length as the chair may permit. Voting will be by secret ballot when meeting in person. To preserve secret balloting when meeting via teleconference, an election teller or tellers will be named with a separate telephone number or email address to which votes may be sent.

Election of the Magister Rosae requires a majority of the votes cast. As a result, multiple ballots may be required. All ballots and records of vote counts are to be destroyed immediately following the meeting.

Should there be no Meeting in Chapter announced by 30 April of each year, or if the meeting fails obtain a quorum, or if they should fail to elect a Magister Rosae, then the Rose Assistant Chancellor will conduct an election by mail. It is recommended that such meetings be called between October (Rose Day) and the end of April so that the Noble Company's ballots may share a mailing with the Society's ballots.

The new Magister Rosae will be installed immediately following his confirmation by the Board, unless the previous Magister Rosae or Lieutenant Magister Rosae is elected, in which case confirmation may be presumed and they are installed immediately.

Activities of a ceremonial or religious nature may be included in the event at the discretion of the Magister Rosae, pending adoption of guidelines.



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