In this modern age, a large fraction of the communications within The Augustan Society, Inc., and between the Society's various officers and the world at large, are conducted by email. This requires both a physical system for sending and receiving email, and the policies and procedures needed to keep it all working as intended.
Email Address Conventions
Society email addresses are a desirable feature, but for maximum clarity and efficiency, they need to be assigned in a logical and consistent manner.
- Officers — <title@augustansociety.org>, with most multi-word titles condensed to a single word where not confusing. Where a title is duplicated (as with Dean), words or acronyms are added for clarification.
- Committees — <name.comm@augustansociety.org>, but a few exceptions exist, such as <finance@augustansociety.org> for the Finance Committee. These should probably be eliminated over time.
- Individuals — <firstname.lastname@augustansociety.net>. Hypenated names use the hyphen. For compound surnames without a hyphen, only the first is used. Prepositional surnames are condensed (thus Von Leden is given vonleden). Apostrophes and diacritical marks are omitted.
- Outside agencies — <acronym.c-o@augustansociety.com>, though this may soon be discontinued for lack of use.
- Lower case characters are to be used in all cases, and no punctuation other than periods, hyphens, and slashes, and those only as described above.
Content Policies
In order that communications from officers of The Augustan Society, Inc., be properly identified, the following policies have been adopted by the Board:
It is the Policy of the Society that public communications must include the officer’s full name, the relevant title of the officer, and the words “The Augustan Society, Inc.” in paper letterhead or email signature.
It is the Policy of the Society that public communications would be constrained to use only honorifics that were currently recognized by the Society, but private communications may continue to employ all honorifics previously recognized by the Society that have not been specifically revoked.
For the sake of these policies, “public communications” would include web sites, The Augustan Omnibus, Augustæum, and correspondence with non-members. “Private communications” would include correspondence with members (with no non-member recipients), and certificates.
While it is strongly preferred that email be sent from Society addresses, it is understood that some officers may not have the technical skills needed to so configure their email accounts, and some email systems may not permit this. Consuls will provide technical support only for software that may, from time to time, be in use at Headquarters.
