Style Manual

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The publications of The Augustan Society, Inc., need a consistent style so as to present a consistent and professional appearance. This page is an effort to establish such a standard.


Typographic Standards

Editorial Preferences

  • Quantities of fewer than 100 are spelled out as words, larger amount as digits. Compound numbers are hyphenated, as "twenty-one." There are exceptions, such as ages.
  • Calendar designation shall be either “BC” or “AD” whenever there may be ambiguity — AD 1957 or 3400 BC, but 2 January 201 AD. Articles set entirely in one era may omit these.
  • Figures, Tables, Charts, and Videos are each numbered separately (the latter only in online publications). Figures include all photographs and illustrations. Tables are defined as being columnar arranged text. Charts may combine text with graphics, such as lines indicating descent. The full words are used, not abbreviations. These terms should be followed by a number and period. Thus: "Figure 1: Portrait of the Author." All must be called out in the text, unless circumstances dictate otherwise.
  • Credit for Figures, Tables, Charts, and Videos (where not covered by a broader Identification) are placed at the end of the caption in parentheses.
  • Captions are set in italic type, centered.
  • Serial commas in all situations—alpha, beta, and gamma.
  • Date format is day month year—18 August 1957 (18 Aug 1957 in genealogies and tables).
  • Months are to be spelled out in the body of the article, but abbreviated in notes and in genealogical tables.
  • Centuries are to be styled “twentieth century”.
  • Acronyms composed of initials shall omit periods—thus USA, FAS, PhD. (Exception: The P.E.D.I.G.R.E.E. program shall not omit periods or add spaces.)
  • Endnotes are preferred to footnotes. The exception is mention of prior publication, non-Society copyright, mention of prior articles in a series, and brief author bios which go in footnotes on the first page of the article marked with an asterisk and such.
  • Notes shall be numbered sequentially throughout each article. Multi-part articles should use continuous numbering when all parts are by the same author. Occasional exceptions apply, as with exceedingly long articles like the Germond series.
  • If footnotes are used with a Bibliography, the footnotes shall be in brief format, “Author, Short title, vol:page” with full details in the Bibliography. Note that this approach works poorly with web sources, and is discouraged when these are used.
  • Notes are referenced by numerals within square brackets in text—[1], not superscript 1.
  • Notes are listed by numerals followed by a closing square bracket—1], not [1].
  • Do not use apostrophes in decades and centuries; thus 1920s not 1920's, and 1800s not 1800's.
  • Ordinal suffixes (st, nd, rd, th) should be superscript. Elevation 33% and size 67%.
  • Dashes indicating a range should be n-dashes, not hyphens.

Things to Avoid

  • Do not use double spaces; condense them all to single spaces.
  • Do not place spaces at the start or end of paragrahs.
  • Do not use spaces for formatting. Use indent or tabs if required.
  • Do not surround m-dashes with spaces, thus [—], not [ — ].
  • Do not put blank lines between paragraphs. Use spacing above paragrahs when needed.
  • Do not link frames or illustrations to pages; link them to paragraphs. (Except when the system is being uncooperative.)

English Admonitions

  • When inserting a parenthetical phrase, any following comma goes outside the parentheses.
  • When a parenthetical phrase at the end of a sentence is itself a whole sentence, place the period for the main sentence at its end (before the parentheses), and place the period for the parenthetical sentence within the parentheses.

Citation Standards

These are based upon Chicago, but changes have been made to provide greater consistency and to extend the range of sources. Examples follow:

Fundamental principle
Lastname, Firstname. "Title of article or chapter" in Title of book. Access date for online sources. Publisher or access method. Page numbers.
Book
Lastname, firstname. Title of Book. City: Publisher, 18 August 1957, 000.
United States. Journal of the House of Representatives. (00th Congress) 000.
Book, second citation
Lastname, Short Title, 00–00.
Census
Government agency. 1957 Census: Torrance, Los Angeles Co., CA. National Archives Microfilm #A00-00, 000, Firstname Lastname.
Census Online
Government agency. "1957 Census: Torrance, Los Angeles Co., CA" in Website Author or Owner. "Web Page Name" in Website Name. Accessed 18 Aug 1957. http://wiki.augustansociety.org/specific/page. National Archives Microfilm #A00-00, 000, Firstname Lastname.
Journal
Lastname, Firstname. "Title of Article" in Journal Title, Vol. 00. City: Publisher, 1957. 000–000.
Letter
Lastname, Firstname. Letter to Firstname Lastname, 18 August 1957. Location of original.
Letter on website
Lastname, Firstname. Letter to Firstname Lastname, 18 August 1957, in Website Author or Owner. "Web Page Name" in Website Name, Accessed 18 Aug 1957. http://wiki.augustansociety.org/specific/page.
Document
Lastname, Firstname. Government document name, 18 Aug 1957. Archives holding document. Details needed for access.
Unique items
Lastname Family Bible, Copy in possession of author.
Vital Records
Jurisdiction, Vital Records, Accessed 18 Aug 1957. http://wiki.augustansociety.org/specific/page.
Note: This form only appropriate when the Jurisdiction maintains the website.
Webpage
Lastname, Firstname. "Page Name" in Website Name, Accessed 18 Aug 1957. http://wiki.augustansociety.org/specific/page.

Do not give citations to web sites that require registration or a password.



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