Annual Report
In order that the Board of Directors may know what's going on in the various committees and sub-groups of The Augustan Society, Inc., and to manage them prudently, all appointed officers, committee chairmen, deans, coordinators, and some others are asked to submit an Annual Report to the Board. Such reports may be required at other times at the request of the President or Board.
These Annual Reports should be submitted to the Board through the Assistant Secretary during the month of July each year. They may be sent in writing or by email. The latter is preferred, as it avoids the need to scan/OCR/edit the reports before they can be assembled into a package for the Board.
Each report should include at least the following items:
- Name of the group being reported on;
- Name of the Chairman, Dean, Coordinator, or other officer reporting;
- Name of the Vice-Chairman, if any, and the length of time that office has stood vacant, if not;
- A list of the current members of the group, with non-member consultants identified as such;
- A summary of the achievements of the group in the past year, with particular attention to methods of measurement, and comparison to at least one previous year;
- A summary of work in progress (projects begun, but not yet finished), with a projection of the completion dates for each;
- A summary of work to be done on which work has not yet started, with a projection of the start and completion dates for each;
- A list of things needed to accomplish the above tasks, including budget allocations, policy changes, personnel, and others;
- Recommended policies or other actions to be taken by the Board; and
- Such other comments and questions as may seem appropriate.
Clearly, some of these items will not be appropriate for all groups, and may thus be omitted.
Reports do not need to be long, and it's only the busiest groups that can justify a report longer than a single page (about 1000 words). That said, groups with such a large amount of activity should not fear submitting a longer report, though the Assistant Secretary may choose to edit for length.
Chairmen are encouraged to contact Headquarters to ensure that they have a complete list of the tasks assigned to them.
Incomplete reports are likely to result in a call for an immediate update.
Missing reports will be taken as the resignation of the responsible officer. Reappointment is possible, but only after a report has been submitted.
Vice-Chairmen should therefore be copied on these reports, and the wise Vice-Chairman will submit a contingency report to be published in the event the Chairman fails to submit.
