Elections
Election of Directors
Elections for Directors of The Augustan Society, Inc., are held annually. Elections may also include votes on Amendments to the By-Laws and any referenda the Board may see fit to delegate.
A Nominating Committee Chairman is selected each year. This is normally a Director, but may be any member of the Society in good standing. Ineligible are those Directors leaving office the following August, and the Consuls.
The Nominating Committee Chairman may, but is not require to, name additional members in good standing to his committee. Non-members are not permitted.
The Nominating Committee will canvas the membership to secure a sufficient number of candidates for the election. The term "sufficient" here meaning at least one more candidate than there are vacancies. This canvas may be limited to email queries, as this will increase the probability of candidates being able to communicate online, increasing overall efficiency.
To accept nomination, candidates must agree to serve in writing (email is acceptable). They are also encouraged to submit a statement of not more than 100 words to be published with the ballot. Note that the Editor is admonished to strictly edit for length. While it is hoped that time will permit a more gracious edit, he is permitted to do so by truncating statements to only the first 100 words submitted.
The Nominating Committee will report back to the Board in time for their June meeting with the names of the candidates nominated. At that time, Directors may nominate additional candidates, with the constraint that they must agree to serve in writing before the ballots must be printed.
Headquarters Staff will print the statements received by the date of the June Board meeting, either on or with the ballots, or in an accompanying Augustæum. No mention will be made of those candidates who did not submit a statement.
Headquarters Staff will print the ballots and mail them with the statements not later than 2 July to all Society members in good standing.
Members must properly mark their ballots and return them to Headquarters not later than 1 August.
Headquarters Staff will arrange to have the ballots counted by non-members in time for the results to be announced at the Annual Membership Meeting on 18 August.
Should there be no objection at the Annual Membership Meeting, or from the subsequent Board meeting if no quorum is had at the Annual Membership Meeting, Headquarters Staff will destroy the ballots, retaining only the vote counts.
Election of Magister Rosae
In years when the Noble Company of the Rose does not call a meeting in Chapter by 31 May, an election is also held to select the Magister Rosae.
As the Rule of the Company provides that any member may be called to service as Magister Rosae, all members in good standing will appear on the ballot.
The Rose Administrator may canvass the members asking who might be willing and able, and who might be unwilling or unable to serve. This data may be shown on the ballot by using a different typeface or placement on the ballot. Otherwise, candidates will be listed in the order of precedence established by the NCR.
The Rose Administrator will prepare the ballots in time for them to be mailed with the ballots for Director.
Consuls will mail the ballots not later than 2 July to all members of the NCR in good standing. Note that one must be a member of the Society in good standing in order to have good standing in NCR.
Members of the NCR will mark their ballots as directed and return them to Headquarters not later than 1 August.
Consuls will arrange to have the ballots counted by non-members in time for the results to be presented to the Board meeting next following the Annual Membership Meeting for confirmation.
Should there be no objection at the above Board meeting or at the meeting of the Rose Council or meeting in chapter next following, Consuls will destroy the ballots, retaining only the vote counts.
