Difference between revisions of "Regular Membership"
From Augustan Society Staff Wiki
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The procedure for handling each is slightly different. | The procedure for handling each is slightly different. | ||
| − | + | Previously, a Petition for Membership was required, and these are still available, primarily to promote membership. However, given that the CitySoft web site has the ability to accept memberships, renewals, and reinstatments directly, petitions are no longer required. | |
| + | |||
| + | Paper petitions, printouts of PDF petitions, and other formats with membership data are filed under the member's name. It is understood that some data will exist only on the web site; these do not need to be printed. | ||
Once the petition and payment are in hand at Headquarters, the procedure is: | Once the petition and payment are in hand at Headquarters, the procedure is: | ||
| Line 13: | Line 15: | ||
<li>Check the [[Membership Book]] to see if the petition is a former member. If so, refer to the procedure under [[Return to Membership]].</li> | <li>Check the [[Membership Book]] to see if the petition is a former member. If so, refer to the procedure under [[Return to Membership]].</li> | ||
| − | <li>Enter the petitioner's name in the Membership Book | + | <li>Enter the petitioner's name in the Membership Book. A [[Membership Number]] should be assigned by the web site. In cases where one is not, a transation of $0 is entered with the "assign number" box checked.</li> |
| + | |||
| + | <li>Review or create a member record on the web site. Adjust entries to standard format.</li> | ||
| + | |||
| + | <li>For those who join online, [[Headquarters Staff]] will send an email of welcome with a PDF copy of the current ''[[Augustæum]]'' attached. | ||
| + | |||
| + | <ul> | ||
| + | <li>''Note: At present, most email sent to Gmail addresses is being bounced. In such cases, [[Headquarters Staff]] will ask a volunteer with a Gmail account to forward.''</li> | ||
| + | </ul></li> | ||
<li>Create a Welcome letter from the [[Secretary]] (presently signed electronically).</li> | <li>Create a Welcome letter from the [[Secretary]] (presently signed electronically).</li> | ||
| Line 23: | Line 33: | ||
<li>Create a Welcome memo from [[Headquarters Staff]].</li> | <li>Create a Welcome memo from [[Headquarters Staff]].</li> | ||
| − | <li>Mail the above four items, plus the current ''[[ | + | <li>Mail the above four items, plus the current ''[[Augustan Omnibus]]'' to the new member. If they did not join online, also send the current ''[[Augustæum]]</li> |
<li>Notify the [[Custodian of Insignia]] to send a [[Insignia|Member Pin]] to the new member.</li> | <li>Notify the [[Custodian of Insignia]] to send a [[Insignia|Member Pin]] to the new member.</li> | ||
| − | <li> | + | <li>Add a notice of the new member to the [[Agenda]] for the next regular meeting of the [[Board]].</li> |
| − | <li>Send an email to | + | <li>Send an email notice to such officers as have requested such notice, informing them of the new member.</li> |
</ol> | </ol> | ||
---- | ---- | ||
| + | |||
*[[Membership|back to Membership]] | *[[Membership|back to Membership]] | ||
*[[Administration|back to Administration]] | *[[Administration|back to Administration]] | ||
*[[Main Page|back to Main Page]] | *[[Main Page|back to Main Page]] | ||
Latest revision as of 04:52, 21 October 2022
Regular Membership in The Augustan Society, Inc., may be entered into in two ways:
- New members
- Returning members
The procedure for handling each is slightly different.
Previously, a Petition for Membership was required, and these are still available, primarily to promote membership. However, given that the CitySoft web site has the ability to accept memberships, renewals, and reinstatments directly, petitions are no longer required.
Paper petitions, printouts of PDF petitions, and other formats with membership data are filed under the member's name. It is understood that some data will exist only on the web site; these do not need to be printed.
Once the petition and payment are in hand at Headquarters, the procedure is:
- Check the Membership Book to see if the petition is a former member. If so, refer to the procedure under Return to Membership.
- Enter the petitioner's name in the Membership Book. A Membership Number should be assigned by the web site. In cases where one is not, a transation of $0 is entered with the "assign number" box checked.
- Review or create a member record on the web site. Adjust entries to standard format.
- For those who join online, Headquarters Staff will send an email of welcome with a PDF copy of the current Augustæum attached.
- Note: At present, most email sent to Gmail addresses is being bounced. In such cases, Headquarters Staff will ask a volunteer with a Gmail account to forward.
- Create a Welcome letter from the Secretary (presently signed electronically).
- Create a Membership Card, signed by a member of Headquarters Staff.
- Create a Certificate of Membership, signed by the President and Secretary (presently done electronically), and affix the Corporate Seal.
- Create a Welcome memo from Headquarters Staff.
- Mail the above four items, plus the current Augustan Omnibus to the new member. If they did not join online, also send the current Augustæum
- Notify the Custodian of Insignia to send a Member Pin to the new member.
- Add a notice of the new member to the Agenda for the next regular meeting of the Board.
- Send an email notice to such officers as have requested such notice, informing them of the new member.
