Difference between revisions of "Budget"

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(Move to permanent budget)
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As with most organizations of its size, The Augustan Society, Inc., normally controls it's finances using an adopted annual '''Budget''' approved by the [[Board]]. The various [[Sub-Groups]] normally establish their own Budgets, with confirmation from the Board.
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Unlike most organizations of its size, which control their finances with an adopted annual budget, The Augustan Society, Inc., has instead a "permanent" [[Budget]] that rolls over from year to year, with amendments being made occasionally as the [[Board]] sees fit. The various [[Sub-Groups]] normally establish their own Budgets, with confirmation from the Board.
  
The Board has not always adopted a complete Budget, and several years have seen the prior year's budget adopted without change or consideration of change. One hopes that a new [[Treasurer]] will develop and post here a procedure and structure along with the next Budget developed.
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This process acts as a brake on innovation and new programs, but the Board and recent [[Treasurer|Treasurers]] do not have the inclination to do the hard work of budgeting each year. One hopes that a new Board or Treasurer will resume this important work.
  
It has also developed that reporting to various governmental and private agencies require us to express our Budget in a different format. It may prove prudent to adapt our Budget and accounts design to reflect these external requirements as this may be easier than generating an alternate version on each occasion. Current plans are to use the results of the 501c3 status repair to define a suitable format.
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It has developed that reporting to various governmental and private agencies require us to express our Budget in a different format, and worse, our Budget and Accounts are not in the same format. It would be prudent to align these three tables of accounts, necessarily deferring to the governmental standard, provided this can be done without damage to the elements of our present system found helpful. Work on this task has not yet begun, and doesn't appear likely to do.
  
In developing a Budget, the Treasurer is expected to work with:
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In developing an annual Budget, the Treasurer would be expected to work with:
  
 
* [[Headquarters Staff]]
 
* [[Headquarters Staff]]
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These may be gathered into the [[Finance Committee]], with the [[President]] and [[Headquarters Staff]] added as ex officio members, or the Treasurer may consult them individually, at his pleasure.
 
These may be gathered into the [[Finance Committee]], with the [[President]] and [[Headquarters Staff]] added as ex officio members, or the Treasurer may consult them individually, at his pleasure.
 
The schedule for the Budget is for the Treasurer to present a Budget proposal for the following year not later than the Board meeting following the [[Annual Meeting]], as his last act in office for the year. This provides ample time for an incoming Treasurer to consider and possibly amend the proposal before Board approval before the calendar year-end.
 
 
  
 
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Revision as of 21:30, 1 May 2023

Unlike most organizations of its size, which control their finances with an adopted annual budget, The Augustan Society, Inc., has instead a "permanent" Budget that rolls over from year to year, with amendments being made occasionally as the Board sees fit. The various Sub-Groups normally establish their own Budgets, with confirmation from the Board.

This process acts as a brake on innovation and new programs, but the Board and recent Treasurers do not have the inclination to do the hard work of budgeting each year. One hopes that a new Board or Treasurer will resume this important work.

It has developed that reporting to various governmental and private agencies require us to express our Budget in a different format, and worse, our Budget and Accounts are not in the same format. It would be prudent to align these three tables of accounts, necessarily deferring to the governmental standard, provided this can be done without damage to the elements of our present system found helpful. Work on this task has not yet begun, and doesn't appear likely to do.

In developing an annual Budget, the Treasurer would be expected to work with:

These may be gathered into the Finance Committee, with the President and Headquarters Staff added as ex officio members, or the Treasurer may consult them individually, at his pleasure.