Headquarters Staff
Much of the routine work of The Augustan Society, Inc., is conducted at the Headquarters, and the workers there are collectively referred to in the Staff Wiki as Headquarters Staff.
At present, Headquarters Staff consists exclusively of Bruce and Marta Metcalf, naturally enough since it is located inside their home. It is greatly hoped that once a public Headquarters is obtained and occupied, local volunteers will be found to add to their efforts, and eventually to replace them.
Until the Headquarters is relocated outside their home, one would expect the Metcalfs to continue in their roles as:
- Assistant Secretary;
- Assistant Treasurer;
- Augustæum Editor;
- Production Editor;
- Librarian;
- Cataloger; and
- Such other roles as they may be appointed or elected to fill.
Each member of any Headquarters Staff will of course have their own specialties, expertise, and weaknesses. It is also necessary to distribute the workload so that too much is not placed on any one person. Consequently, many specific tasks may be assigned to individual workers or groups of workers.
Because the Society needs to speak with one voice, and to minimize confusion, this should be hidden from members and the general public to the extent possible. Just as the Society will have only one mailing address, Headquarters should have only one email address, with internal functions that distribute mail and email to the proper recipient for any given day and topic.
That said, once a staff member engages a member or non-member in a particular issue, they should remain the primary contact for that person on that topic. There may be cases where an issue involves several members of the staff, and care must be taken that all speak alike, and this is best done by having one of the group take primary responsibility for communications. While this can cause inefficiencies, they are preferable to sending out mixed messages.
It may prove prudent to place one individual in charge, perhaps with a title like "Office Manager". Of course, if an Executive Director is named, they would be that individual.
Obviously, these are plans that will fall with first contact with an expanded staff, so perhaps the above should be taken in the context of what might be hoped for, rather than what should be expected.
Contract
The Metcalfs and Society have agreed to a contract that governs their relationship. This is nominally annual, with renewals being automatic if neither objects.
The contract provides that in lieu of reimbursements for the use of their home and related incidental expenses, that the Society will deposit 10% of annual gross revenues into the Investment Fund, and that all such deposits be held there for future use. Growth and interest may be withdrawn to cover operating expenses according to established policies. When the balance of the Fund drops below the sum of deposits, no withdrawals may be made.
These deposits are accepted in exchange for rent and expensess. They are not meant as compensation for their time — they served as volunteers.
History
The history of the relationship with the Metcalfs is covered in the unlinked page "Consuls". It will remain unlinked as it no longer applies.
